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Administrative Specialist

2 months ago

Delran Twp, United States American Water Full time
About the Role

We are seeking a highly organized and detail-oriented Operations Specialist to join our team at American Water. As an Operations Specialist, you will provide operational, administrative, and analytical support to our Field and Production departments.

Key Responsibilities
  • Coordinate and review operations processes and practices, and assist in developing tactical plans for the team.
  • Receive and distribute operational workflow requests and work orders.
  • Enter data and perform analysis in information systems.
  • Schedule daily operational work based on priority outlined by operations leadership using work management system.
  • Respond to customer inquiries, which may include gathering information from operations leadership, speaking with customers, and explaining company processes.
  • Prepare, analyze, and evaluate reports on a wide variety of items, including variances related to specific department work processes, regulatory requirements, budgets, capital expenditures, work orders, departmental and/or organizational performance, etc.
  • Provide general administrative support for day-to-day managerial and departmental needs and special projects, which may include composing correspondence, obtaining permits, preparing and distributing meeting minutes, processing purchasing card and fleet related expenses, initiating purchasing transactions, document preparation, etc.
  • Work collaboratively with other functions to optimize business performance and customer satisfaction.
  • Reinforce leadership activities and decisions.
  • Contribute to effective communication and culture by listening and providing feedback, supporting an open and honest work environment, and cascading and sharing knowledge and information relevant to employees.
  • Assist with training and development, knowledge transfer, instilling safe work practices, regulatory and environmental compliance activities.
  • Audit work zones and operations facilities for safety, security, environmental compliance, productivity, and efficiency.
  • Perform activities to monitor and maintain inventory control, evaluate inventory levels, and reorder as necessary. May perform receiving, stocking, distributing, and packing in addition to inventory control.
  • Maintain inventory records and prepares reports. May work with vendors to resolve routine supply and distribution discrepancies.
Requirements
  • Demonstrated organization ability and administrative skills.
  • Effective communication skills, both verbal and written.
  • Demonstrated ability to manage and prioritize tasks.
  • Effective problem-solving and analytical ability.
  • Thorough understanding of standard business practices and principles, including basic accounting and budgeting.
  • Strong knowledge of computers, in-depth knowledge of Microsoft Office suite, specifically Microsoft Excel, applications, and other pertinent software.
  • Understanding of collective bargaining agreements (if applicable), safety, and regulatory requirements.
  • Strong attention to detail.
Education and Experience
  • Minimum 2 years overall operations experience.
  • High school diploma or equivalency required.
  • Associates level degree in business or related field of study preferred.
Work Environment

Indoor and outdoor work required.