Administrative Coordinator
2 weeks ago
Position Overview
We are in search of a dedicated Executive Assistant to deliver extensive administrative support for our Indirect Tax team. This role is essential in ensuring seamless operations and effective team assistance.
Key Responsibilities
- Administrative Duties
- Conduct data entry, manage filing systems, and perform typing, copying, and scanning tasks with precision.
- Handle tax documentation and payments, ensuring they are dispatched promptly to the appropriate tax authorities.
- Organize and maintain records, managing sensitive information with the utmost confidentiality.
- Coordinate schedules, arrange meetings, and prepare necessary documentation.
- Oversee travel logistics, including itineraries, while ensuring clear communication and follow-up on tasks.
- Communication and Liaison
- Act as a point of contact between the Indirect Tax team and both internal and external parties.
- Manage incoming communications, directing them as needed and drafting professional correspondence.
- Facilitate effective communication while juggling multiple responsibilities efficiently.
- Qualifications
- Exceptional verbal and written communication skills, with the capability to draft and refine correspondence and reports.
- Proficient in MS Office Suite (Excel, Outlook, Word) and Adobe Acrobat.
- Familiarity with office machinery (printers, fax machines, multi-line phone systems).
- Demonstrated experience in managing executive schedules, handling confidential materials, and prioritizing tasks effectively.
- A minimum of 5 years in an administrative or executive support role.
- Strong analytical skills, adaptability to shifting priorities, and knowledge of US Indirect tax processes (preferred but not mandatory).
Compensation
- Hourly Rate: $30/hour
Why Join Us?
- Attractive compensation
- Flexible working hours
- Opportunity to collaborate with a vibrant team and contribute significantly
Jobs for Humanity is committed to inclusive hiring practices, ensuring equal opportunities for all candidates.
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