Administrative Coordinator

2 weeks ago


New York, New York, United States Jobs for Humanity Full time

Position Overview

We are in search of a dedicated Executive Assistant to deliver extensive administrative support for our Indirect Tax team. This role is essential in ensuring seamless operations and effective team assistance.

Key Responsibilities

  • Administrative Duties
    • Conduct data entry, manage filing systems, and perform typing, copying, and scanning tasks with precision.
    • Handle tax documentation and payments, ensuring they are dispatched promptly to the appropriate tax authorities.
    • Organize and maintain records, managing sensitive information with the utmost confidentiality.
    • Coordinate schedules, arrange meetings, and prepare necessary documentation.
    • Oversee travel logistics, including itineraries, while ensuring clear communication and follow-up on tasks.
  • Communication and Liaison
    • Act as a point of contact between the Indirect Tax team and both internal and external parties.
    • Manage incoming communications, directing them as needed and drafting professional correspondence.
    • Facilitate effective communication while juggling multiple responsibilities efficiently.
  • Qualifications
    • Exceptional verbal and written communication skills, with the capability to draft and refine correspondence and reports.
    • Proficient in MS Office Suite (Excel, Outlook, Word) and Adobe Acrobat.
    • Familiarity with office machinery (printers, fax machines, multi-line phone systems).
    • Demonstrated experience in managing executive schedules, handling confidential materials, and prioritizing tasks effectively.
    • A minimum of 5 years in an administrative or executive support role.
    • Strong analytical skills, adaptability to shifting priorities, and knowledge of US Indirect tax processes (preferred but not mandatory).

Compensation

  • Hourly Rate: $30/hour

Why Join Us?

  • Attractive compensation
  • Flexible working hours
  • Opportunity to collaborate with a vibrant team and contribute significantly

Jobs for Humanity is committed to inclusive hiring practices, ensuring equal opportunities for all candidates.



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