Litigation Support Specialist

3 weeks ago

New York, New York, United States Woods Oviatt Gilman LLP Full time
Job Summary

We are seeking a highly skilled and organized Litigation Legal Assistant to join our dynamic and fast-paced litigation practice group. As a key member of our team, you will play a crucial role in supporting our attorneys with exceptional technical skills, self-motivation, and a commitment to excellence.

Key Responsibilities
  • Process and manage incoming and outgoing mail, ensuring timely and accurate delivery.
  • Open new files, conduct conflict of interest checks, and maintain client and general files, including indexing and organizing documents for easy retrieval.
  • Schedule hearing dates and deadlines, ensuring all parties are informed and prepared.
  • Prepare correspondence, memoranda, and other legal documents from written or verbal instructions.
  • Accurately transcribe dictation to produce high-quality legal documents.
  • Assemble documents for filing with the court and serving opposing counsel and/or clients.
  • Electronic filing of documents with various court systems and prepare hard copies when necessary.
  • Photocopy and scan documents as needed.
  • Request filing fees/checks from Accounting.
  • Entering attorney time into the Accounting system for billing purposes and coordinate with Accounting to generate bills.
  • Greet clients and visitors, maintain good public relations, and observe the confidentiality of the attorney-client relationship.
  • Maintain attorney calendars, scheduling appointments and reminders as applicable.
  • Assist with overflow projects and assignments as requested, ensuring timely and accurate completion.
  • Coordinate messenger deliveries, as needed to ensure timely delivery of documents.
Requirements
  • Preferred experience with bankruptcy, creditors' rights, and/or commercial litigation.
  • Proficiency in Kofax (Adobe adjacent) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong typing, computer, organizational, and administrative skills with meticulous attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize workload and manage multiple tasks independently.
  • Must be a team player and effectively use firm resources.
About Us

Woods Oviatt Gilman LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients. We foster a collaborative and inclusive work environment where every team member is valued and respected. We encourage open communication, teamwork, and professional growth. Our firm promotes a healthy work-life balance and supports the well-being of our employees.

We are an Equal Opportunity Employer and value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job's requirements, our business needs, and an applicant's qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify and will provide the federal government with employees' Form I-9 information to confirm authorization to work in the U.S.

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