Accounts Payable

6 days ago

Vista, California, United States AppleOne Full time
About the Role

We are seeking a highly skilled Accounts Payable & Receivable Specialist to join our team in Vista, CA. This is a temp-to-hire opportunity with a competitive salary of $23-$25 per hour.

Key Responsibilities
  • Maintain vendor files and update as needed.
  • Process invoices and ensure timely payments; maintain purchase order files.
  • Mail checks and organize related paperwork.
  • Request and track Certificates of Liability, W-9 forms, and Hold Harmless Agreements from vendors and service providers.
  • Keep a log of vendor documentation and maintain up-to-date records in physical files.
  • Process resale certificates, complete credit applications, and provide potential vendors with necessary forms.
  • Maintain and update company credit information with vendors.
Accounts Receivable
  • Oversee guest charges from various departments.
  • Prepare and send guest statements via email or mail as requested.
  • Audit guest bills to resolve any discrepancies or questions.
Petty Cash
  • Track the total cash in the petty cash box weekly.
  • Reimburse managers and employees for receipts daily.
  • Replenish front desk cash bag and reconcile receipts on a weekly basis.
  • Replenish and manage driver bags, cash, and receipts weekly.
  • Balance petty cash and provide the Controller with an expenditure log weekly.
Additional Support Tasks
  • Assist in creating and organizing accounting and administrative binders.
  • Help maintain and organize accounting storage boxes and cycle through boxes in storage units.
  • Assist in processing and mailing year-end tax forms (W-2, 1099, 1096).
Requirements
  • High School Diploma required.
  • Familiarity with debits, credits, and general ledger accounts.
  • Minimum of five (5) years of experience in accounts payable, accounts receivable, payroll support, and clerical tasks.
  • Experience in the hospitality industry is preferred.
  • Strong interpersonal, verbal, and written communication skills.
  • Proficient in Excel and Word.
  • Experience with accounting and hospitality software.
  • 10-key by touch.
  • Highly organized with excellent attention to detail.
  • Ability to maintain confidentiality when necessary.
  • Strong team player with the ability to resolve problems quickly and work effectively under pressure.
  • Ability to adapt in high-stress environments and contribute positively to the department.
Benefits

This role offers major medical, dental, vision, 401k and any statutory sick pay where required. AppleOne participates in the E-Verify program in certain locations as required by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

About Us

AppleOne is a global workforce management company founded by Janice Bryant Howroyd. Our mission is to keep the humanity in Human Resources and Strategic, Inclusive Procurement. With over 17,000 clients and more than 2,800 employees across 33 countries, we strive to connect great companies with outstanding talent. Our CEO, Janice Bryant Howroyd, was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy.

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