AP/AR Specialist

Job DescriptionJob DescriptionJob Title: Accounts Payable & Receivable Specialist
Location: Vista
Compensation: $23-$25 per hour
Employment Type: Temp-to-Hire Schedule: Monday to Friday, 8:00 AM to 4:30 PM, with potential for some overtime.

POSITION SUMMARY:
The Accounts Payable & Receivable Specialist is responsible for managing accounts payable, accounts receivable, payroll support, petty cash, and other general accounting and clerical duties to ensure smooth and accurate financial operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Payable:

Maintain vendor files and update as needed.
Process invoices and ensure timely payments; maintain purchase order files.
Mail checks and organize related paperwork.
Request and track Certificates of Liability, W-9 forms, and Hold Harmless Agreements from vendors and service providers.
Keep a log of vendor documentation and maintain up-to-date records in physical files.
Process resale certificates, complete credit applications, and provide potential vendors with necessary forms.
Maintain and update company credit information with vendors.

Accounts Receivable:
Oversee guest charges from various departments.
Prepare and send guest statements via email or mail as requested.
Audit guest bills to resolve any discrepancies or questions.

Petty Cash:
Track the total cash in the petty cash box weekly.
Reimburse managers and employees for receipts daily.
Replenish front desk cash bag and reconcile receipts on a weekly basis.
Replenish and manage driver bags, cash, and receipts weekly.
Balance petty cash and provide the Controller with an expenditure log weekly.
Additional Support Tasks:

Assist in creating and organizing accounting and administrative binders.
Help maintain and organize accounting storage boxes and cycle through boxes in storage units.
Assist in processing and mailing year-end tax forms (W-2, 1099, 1096).

QUALIFICATIONS:
Education/Certification: High School Diploma required.
Knowledge: Familiarity with debits, credits, and general ledger accounts.
Experience: Minimum of five (5) years of experience in accounts payable, accounts receivable, payroll support, and clerical tasks. Experience in the hospitality industry is preferred.
Skills/Abilities:
Strong interpersonal, verbal, and written communication skills.
Proficient in Excel and Word.
Experience with accounting and hospitality software.
10-key by touch.
Highly organized with excellent attention to detail.
Ability to maintain confidentiality when necessary.
Strong team player with the ability to resolve problems quickly and work effectively under pressure.
Ability to adapt in high-stress environments and contribute positively to the department.
WORKING CONDITIONS AND ENVIRONMENT:
Physical Demands:
Ability to lift up to 10 lbs (1-33% of the time).
Ability to bend, kneel, squat, stoop, or sit for extended periods (67-100% of the time).
Repetitive arm movement at shoulder level (67-100% of the time).
Frequent hand movements (67-100% of the time).
Pushing/pulling up to 10 lbs (67-100% of the time).
Ability to twist neck for extended periods (67-100% of the time).
Frequent talking and hearing requirements.

This role is essential to supporting the accounting department’s daily operations, ensuring the efficient processing of financial transactions and maintaining accurate records.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1066

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
\r
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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