Receivables Management Specialist

2 weeks ago

Louisville, Kentucky, United States Vaco Full time
Key Responsibilities:
  • Invoice Administration: Create and distribute invoices to clients in a timely and precise manner.
  • Payment Handling: Manage incoming payments by documenting transactions and reconciling accounts.
  • Account Auditing: Consistently audit accounts to guarantee accurate reporting and ledger upkeep.
  • Client Interaction: Engage with clients through various communication channels to follow up on unpaid invoices and address any payment discrepancies.
  • Transaction Documentation: Keep comprehensive records of all receivable transactions.
  • Issue Resolution: Investigate and resolve any discrepancies or disputes related to customer accounts or billing.
  • Overdue Account Analysis: Generate and review aging reports to pinpoint overdue accounts and take necessary actions.
  • Regulatory Compliance: Ensure adherence to company policies, accounting standards, and regulatory guidelines.
  • Audit Assistance: Provide necessary documentation and explanations during audit processes.
  • Process Optimization: Identify and implement enhancements to improve efficiency and accuracy in the receivables process.
Qualifications:
  • Education: Bachelor's degree in Accounting, Finance, or a related discipline is preferred.
  • Experience: At least 2 years of experience in accounts receivable or a comparable position.
  • Technical Proficiency: Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.
  • Detail Orientation: Exceptional attention to detail and precision in managing financial data.
  • Analytical Capability: Competence in analyzing financial data and producing reports.
  • Communication Proficiency: Strong verbal and written communication abilities.
  • Organizational Skills: Excellent organizational and time-management skills to manage multiple responsibilities and meet deadlines.
  • Problem-Solving Aptitude: Ability to identify challenges and implement effective solutions.
  • Collaborative Spirit: Capability to work cooperatively within a team and across various departments.
Working Conditions:
  • This role typically functions in an office setting.
  • May require occasional extended hours during busy periods.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please reach out.

Vaco also wants all applicants to be aware that workplace discrimination is illegal.

By submitting your application, you agree to provide Vaco with the exclusive right to present you as a candidate for this employment opportunity. You also confirm that the information you provided is accurate and that you have not misrepresented your qualifications.

Privacy Notice

Vaco LLC respects your privacy and is committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state-specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role at Vaco depends on various factors including:

  • the individual's skills, experience, and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

As required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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