Administrative Assistant, Community Impact Professional

5 days ago


Milwaukee, Wisconsin, United States United Way Of Greater Milwaukee Inc Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide high-quality support to the Community Impact Division. The successful candidate will be responsible for coordinating meetings, preparing materials, and maintaining accurate records.

Key Responsibilities
  • Provide administrative support to the Community Impact Division, including scheduling meetings, preparing agendas, and taking minutes.
  • Coordinate events and meetings, including setting up materials and supplies, and ensuring timely follow-up.
  • Manage department credit card purchases and monthly reconciliation.
  • Lead community impact data entry into CRM system, including allocation and grant tracking, volunteer roster development and maintenance, and volunteer hours tracking.
  • Assist with facilitation of external initiatives, including coordinating meetings, preparing notes, and communicating with stakeholders.
  • Develop and maintain relationships with portfolio agency staff, volunteers, and community contacts.
  • Monitor and document compliance with annual agency partner certification and required documentation.
  • Perform other administrative tasks as needed, including reception area coverage and backup support for other department staff.
Requirements
  • High school diploma or GED and minimum five (5) years of progressively responsible experience.
  • High level of proficiency with Microsoft Word, Excel, PowerPoint, Outlook or other similar programs.
  • High level of proficiency working within United Way's CRM.
  • Ability to produce and edit complex spreadsheets that include formulas.
  • Ability to take minutes and communicate and interact well on all levels.
Preferred Qualifications
  • Experience working in a complex environment using technical and interpersonal skills.
  • Strong analytical abilities, with the ability to anticipate problems and identify and implement solutions.
  • Ability to work independently, recognize tasks, implement and follow through to completion.
  • Problem-solving skills, with the ability to work with flexibility.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moderate noise (business office with computers, phone, printers and light traffic).
  • Ability to work in a confined area.
  • Ability to sit at a computer terminal for an extended period of time.
Equal Opportunity Employer

United Way of Greater Milwaukee & Waukesha County is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees.



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