Legal Administrative Assistant

4 weeks ago


New York, New York, United States SourcePro Search, LLC Full time

We are seeking an experienced Legal Administrative Assistant to provide high-level administrative support to our defense litigation team. The ideal candidate will have a strong background in defense litigation and excellent organizational skills.

  • Provide administrative support to multiple attorneys, including transcribing and typing correspondence, memoranda, and legal forms.
  • Proofread and ensure quality of legal documents, including formatting and using templates.
  • Respond to a high volume of phone calls and transmit messages accurately and promptly.
  • Maintain organized and updated litigation files and billing files.
  • Maintain updated matter and client lists.
  • Maintain calendars and schedule appointments, meetings, and conference calls.
  • Review and prepare new client matter forms.
  • Process check requests and expense reimbursements.
  • Process incoming and outgoing mail.
  • Document scanning, profiling, and retrieval.
  • Assemble deposition prep and/or trial prep binders.
  • Retrieve public documents and/or filings.
  • Compare documents.
  • Perform other additional administrative duties as needed.

Requirements:

  • Minimum 5 years of legal experience as a Legal Administrative Assistant.
  • Defense litigation experience required, Medical Malpractice experience is a plus.
  • Bachelor's degree is a plus.
  • Must be efficient in document production and accuracy.
  • Must have intermediate to advanced skills in Microsoft Word, Outlook, PDF-A, Excel, and PowerPoint, including advanced skills in the use of TOCs, TOAs, and styles.
  • Experience using traditional and digital methods of dictation.
  • Must exhibit well-developed interpersonal and client relation skills.
  • Exceptional verbal and written communication skills required.
  • Military experience welcome.


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