Event Production Supervisor

2 weeks ago

Bethel, United States IMS Technology Services Full time

Overview:

IMS Technology Services is at the forefront of orchestrating and managing the scope of corporate gatherings and extensive events, including product launches, press conferences, hospitality functions, experiential marketing, and bespoke events. The Production Manager plays a pivotal role within the IMS Technology Services Event Staging team, ensuring exceptional event management through thorough research and a deep understanding of the anticipated experience. This role emphasizes effective communication, coordination, and accountability within the team.

Key Responsibilities:

  • Strategically conceptualize, develop, and coordinate successful events that not only meet but exceed client expectations.
  • Oversee all activities and communications to ensure the timely, accurate, and budget-compliant completion of assigned events.
  • Manage both internal and external personnel during the planning and execution phases, taking personal responsibility for the financial outcomes of each event.
  • Develop and maintain comprehensive budgets and expense tracking for multiple projects, ensuring adherence to IMS standards and revenue expectations.
  • Collaborate with the operations team to establish and maintain key vendor relationships, ensuring optimal product delivery and pricing for clients.
  • Participate in needs analysis meetings and site surveys to support the events team effectively.
  • Work closely with the Sales team to estimate project requirements, ensuring alignment with IMS core values.
  • Translate client requirements into detailed proposal documents that align with IMS standards.
  • Maintain and update scheduling tools with tasks, appointments, meetings, and other event-related activities.
  • Contribute to the development of standards that enhance the design and sales process, offering innovative ideas and solutions for projects and events.
  • Assist the sales team in generating accurate financials that reflect the scope of work for new proposals.
  • Monitor and uphold IMS Event Staging Production Management Key Performance Indicators (KPIs).
  • Collaborate with the IMS engineering team during event development.
  • Oversee all facets of event production, including pre-event preparation, logistical planning, asset utilization, internal communication, industry research, on-site execution, and post-event analysis.
  • Identify new methodologies and resources for event trends and planning, establishing best practices for future opportunities.
  • Support workload balance within SPM accounts.
  • Conduct cost analysis reviews for all managed event budgets.
  • Create and distribute comprehensive show books for all events.

Qualifications:

  • Minimum of 2 years in event project management, with at least 5 years in onsite event operations.
  • Bachelor's degree in communications, marketing, or a related field, or equivalent experience.
  • Strong organizational and planning skills to manage multiple programs and resources simultaneously.
  • Proficient decision-making and problem-solving abilities based on industry knowledge.
  • Able to lead small to medium-scale live events involving multiple agencies and vendors.
  • Demonstrated ability to apply best practices from previous projects to enhance team performance.
  • Exceptional communication, organizational, and problem-solving skills, particularly in client-facing situations.
  • Flexibility to adapt to changes in project schedules.
  • Willingness to work non-traditional hours, including weekends and travel as required.
  • Proven leadership skills with the ability to motivate and inspire teams.
  • Proficient in Microsoft Office, Vector Works, and Mac OS.

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