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Event Production Supervisor

2 months ago

Bethel, United States IMS Technology Services Full time

Overview:

IMS Technology Services is a leader in orchestrating and overseeing the scope of projects for corporate gatherings and extensive events, including product launches, press conferences, hospitality occasions, experiential marketing, and bespoke events. The Production Manager plays a vital role within the IMS Technology Services Event Staging team, ensuring exceptional event management through thorough research and a deep understanding of the anticipated experience. This role emphasizes effective communication, coordination, and accountability within the team.

Key Responsibilities:

  • Strategically design, develop, and coordinate successful events that meet outlined objectives and surpass client expectations.
  • Oversee all activities and communications related to the timely, accurate, and budget-compliant completion of assigned events.
  • Manage both internal and external personnel during the planning and execution phases, taking personal responsibility for the financial outcomes of each event.
  • Create and maintain budgets and expense tracking for multiple projects, ensuring compliance with IMS standards and expected revenue targets.
  • Collaborate with the operations team to cultivate and sustain key vendor relationships, ensuring optimal product delivery and pricing for clients.
  • Participate in needs analysis meetings and site surveys to support the events team.
  • Work alongside the Sales team to provide accurate project estimates that align with IMS core values.
  • Translate client requirements into comprehensive proposal documents that adhere to IMS standards.
  • Maintain and update scheduling tools with tasks, appointments, meetings, and other event-related activities.
  • Contribute to the development of standards that enhance the design and sales processes while offering innovative ideas and solutions for projects and events.
  • Assist the sales team in generating precise financials that support the scope of work for new proposals.
  • Monitor and uphold IMS Event Staging Production Management Key Performance Indicators (KPIs).
  • Collaborate with the IMS engineering team during event development.
  • Implement and oversee all facets of event production, including pre-event preparation, logistical planning, asset utilization, internal communication, industry research, on-site execution, post-event recaps, and account management.
  • Identify new methodologies and resources for event trends and planning, establishing best practice guidelines for future opportunities.
  • Support and balance workloads within SPM accounts.
  • Provide comprehensive reviews of cost analyses for all managed event budgets.
  • Create and deliver detailed show books for all events.

Qualifications:

  • Minimum of 2 years of experience in event project management, with at least 5 years supporting on-site event operations.
  • Bachelor's degree in communications, marketing, or a related field, or equivalent experience.
  • Strong organizational and planning skills to effectively manage multiple programs and resources while making critical decisions.
  • Proficient decision-making and problem-solving abilities based on agency, client, and industry knowledge.
  • Able to lead small to medium-scale live events involving multiple agencies, vendors, and client participation.
  • Demonstrated capacity to apply best practices and insights from previous projects to enhance team performance.
  • Significant client-facing experience, showcasing exceptional communication, organizational, and problem-solving skills.
  • Flexibility to adapt to changes in project schedules.
  • Willingness to work non-traditional hours, including weekends and travel as required.
  • Motivational leadership skills with the ability to inspire teams to deliver outstanding experiences.
  • Proficient in Microsoft Office, Vector Works, and Mac OS.