Executive Director of Operations

5 days ago


Newport Beach, California, United States Law Office of Susan A. Katzen Full time

The Law Office of Susan A. Katzen in Newport Beach, CA, is seeking a seasoned Administrative Professional to join their prestigious team as an Executive Director of Operations.

This management-level position comes with a competitive salary range of $120,000-$140,000 based on experience and includes a robust benefits package, a bonus incentive plan driven by tracked KPIs, 401(k), PTO, Medical, Vision, Dental, Life Insurance, and Professional development opportunities.

As a key player in our team, you will oversee daily operations, administrative, and business needs to ensure the efficiency and excellence of our state-of-the-art office equipped with the latest technologies. Collaborate with a dedicated team to drive strategic initiatives and uphold the highest service standards in a dynamic legal environment.

Key Responsibilities:

  1. Oversee the quality and timeliness of work, meeting deadlines by measuring and tracking KPIs for all staff
  2. Ensure clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time
  3. Manage office facilities and office supply inventory
  4. Assist the Owner with recruitment, hiring, staff, benefits, and human resources
  5. Handle training and onboarding for new employees
  6. Supervise the work of all third-party vendors and equipment
  7. Implement firm technology and project management
  8. Oversee the Firm's case management, contact management, and document management
  9. Supervise and manage marketing, intake, and sales
  10. Create, implement, improve, and ensure everyone follows the Firm's policies and procedures
  11. Review financials and financial reporting
  12. Prepare dashboards and status reports for the Owner
Requirements:

  1. Prior operational experience of 7+ years in the professional services industry
  2. Prior supervisory experience, preferably with a staff of 25+ people
  3. Employee engagement and leadership, supervision, and termination
  4. Managing bookkeepers, accountants, technology services, and other vendors
  5. Managing cases and projects to ensure they are resolved successfully, on time, and on budget

We care about skills and experience, but also behaviors, habits, and attitudes. The ideal candidate must:

  1. Drive change and thrive in it
  2. Talk more about solutions than problems
  3. Have a high energy level
  4. Have a sense of humor in equal measure to compassion
  5. Have keen conflict resolution skills
  6. Have strong emotional intelligence


  • Newport Beach, California, United States Green Street Advisors LLC Full time

    Job Title: Revenue Operations DirectorWe are looking for a Revenue Operations Director to join our team. As the Revenue Operations Director, you will be responsible for driving effective revenue operational management within the Commercial team and partnering with leaders to execute revenue growth strategies.Key Responsibilities:Develop and execute revenue...


  • Long Beach, California, United States Advanced Medical Manage Full time

    Job Title: Executive Director of Healthcare OperationsThe role of the Executive Director of Healthcare Operations at Advanced Medical Manage is a key leadership position responsible for overseeing all operational aspects of our Managed Services Organization. This includes claims operations, provider support operations, and administrative functions. The...


  • Newport Beach, California, United States BMO Financial Full time

    **About the Role**BMO Financial Group is seeking a highly skilled and experienced Wealth Management Executive Director to join our team. This key leadership role will be responsible for driving business growth, managing high-net-worth client relationships, and developing strategic initiatives to enhance our wealth management services.Key Responsibilities:


  • Newport Beach, California, United States Amaze Software Inc. Full time

    Amaze Software Inc. is seeking an experienced Executive Director of Financial Strategy to oversee all company financial operations, including financial planning and analysis, accounting, budgeting, and risk management.The ideal candidate will have at least 5-7 years of managing financial departments and financial operations for a publicly traded U.S. company...


  • Newport Beach, California, United States Chipotle Mexican Grill Full time

    Unlock a Career with PurposeCultivating a better world is not just our mission statement, it's the guiding force behind every decision we make. At Chipotle Mexican Grill, we're driven by a passion for serving responsibly sourced, classically cooked food that nourishes both body and soul.A Leader in Restaurant OperationsWe're seeking an exceptional Restaurant...

  • E-Commerce Director

    4 weeks ago


    Newport Beach, California, United States House Of Sillage Full time

    Optimize Online Sales and Customer Experience as Our E-Commerce DirectorWe are seeking an experienced E-Commerce Director to join our team at House of Sillage. This role will play a pivotal part in driving online business operations and delivering exceptional customer service.About the Role:This is a dynamic opportunity for a seasoned e-commerce professional...


  • Newport Coast, California, United States Flik Independent School Dining Full time

    Job Title: Executive Culinary DirectorFlik Independent School Dining is a leading provider of foodservice solutions for private and independent schools across the US. Our team is dedicated to delivering exceptional dining experiences that promote healthy eating habits and foster community engagement.Salary: $80,000 - $88,000 per yearAbout the Role:As the...


  • Long Beach, California, United States Blue Shield of California Full time

    Blue Shield of California seeks an exceptional Pharmaceutical Operations Director to join our team. In this role, you will be responsible for overseeing the management of program area operations and employees. Your leadership skills and experience in managed care settings will be crucial in executing overall vision, goals, objectives, and ensuring...


  • Newport Beach, California, United States House Of Sillage Full time

    At House of Sillage, we are looking for a highly organized and proactive Executive Assistant to join our team.This position requires someone with exceptional communication skills, strong time management abilities, and proficiency in Microsoft Office Suite and project management tools.The successful candidate will manage executive-level tasks, ensure smooth...


  • Newport Beach, California, United States Jobot Full time

    Company OverviewJobot is a premier Orange County Estate Planning firm serving multiple areas. With a strong commitment to delivering high-quality legal services, we are seeking a dynamic and strategic leader to drive our growth and profitability.


  • Newport Beach, California, United States Hoag Medical Group Full time

    Gynecological Medical DirectorWe are seeking an experienced Gynecological Medical Director to lead our women's health services in Orange County, CA. As a key member of our medical leadership team, you will be responsible for strategic planning and operational management.Key Responsibilities:Oversee the development and implementation of women's health...


  • Long Beach, California, United States Marriott Full time

    **Job Summary:**We are seeking an exceptional Executive Director of Food and Beverage Operations to join our team at Marriott. This is a unique opportunity to lead a talented group of professionals in delivering exceptional guest experiences and driving business growth.Key Responsibilities:Develop and Execute Business Strategies: Collaborate with...


  • Newport Beach, California, United States H. Hendy Associates- Full time

    Executive Position: Healthcare Studio DirectorJoin Hendy Associates' esteemed team of architects and designers as a seasoned Director for our Healthcare & Wellness Studio. You will play a pivotal role in shaping our company's vision, driving growth, and delivering exceptional results.This executive position demands a deep understanding of healthcare design,...


  • Newport Beach, California, United States House Of Sillage Full time

    Job DescriptionWe are seeking a Senior Administrative Officer to join our team at House of Sillage. As a Senior Administrative Officer, you will provide high-level administrative support to our CEO, ensuring seamless day-to-day operations and maintaining the highest level of confidentiality.ResponsibilitiesOffice Management: Oversee office operations,...


  • Newport Beach, California, United States Jobot Full time

    We are seeking a seasoned professional to lead our legal operations team as the Chief Operating Officer - Director of Legal Operations. This exciting opportunity is available at an Orange County Estate Planning firm that services multiple areas. The ideal candidate will have a strong background in business development, accounting, finance, and marketing...


  • Huntington Beach, California, United States California Pizza Kitchen Full time

    Job Title: Executive Chef DirectorA highly skilled leader is sought for the position of Executive Chef Director at California Pizza Kitchen. This role offers an exciting opportunity to drive culinary excellence and lead a team of talented chefs in delivering exceptional dining experiences.We are committed to providing our guests with the highest quality...

  • Project Director

    6 days ago


    Newport Beach, California, United States BKF Engineers Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Director to lead our team of engineers in delivering complex transportation projects across the West Coast. As a key member of our organization, you will be responsible for overseeing project planning, execution, and completion, while ensuring high-quality results and exceptional client...


  • Newport Beach, California, United States Jobot Full time

    The Orange Country Estate Planning firm is looking for an experienced executive to fill the position of Director of Legal Operations/COO. As the firm's chief operating officer, you will play a key role in shaping its future and driving its growth and profitability. You will provide strategic leadership and direction to the firm's operational, financial, and...


  • Huntington Beach, California, United States Platinum Resource Group Full time

    Senior Director Job OpportunityWe are seeking a highly skilled Senior Director to join our team at Platinum Resource Group. As a key member of our team, you will be responsible for driving business growth through strategic planning, financial analysis, and investor relations.About the RoleThis senior leadership position will involve developing and...


  • Huntington Beach, California, United States Karman Space & Defense- Huntington Beach Full time

    About the RoleKarman Space & Defense- Huntington Beach is seeking a skilled Director of Business Operations to oversee the day-to-day operations of our organization.The successful candidate will have a proven track record of managing multiple projects and priorities, as well as experience in developing and implementing operational plans based on strategic...