Administrative Support Specialist
6 days ago
We are seeking a highly organized and detail-oriented General Clerk III to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository).
Key Responsibilities- Maintain and organize files, both physical and electronic
- Manage mail, including paper and electronic correspondence and packages
- Receive, open, date stamp, sort, and distribute in-bound mail
- Interfile correspondence in case files
- Shelve/re-shelve files as appropriate
- Utilize the RAILS automated file system to locate files and for internal and external file transfers
- Assist with Freedom of Information Act (FOIA) requests
- Route or file materials that concern legal or specialized matters
- Comply with ICE and NARA General Records Schedule document retention standardization policy and procedures
- Enter/upload data into PLAnet, including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions
- High School Diploma or equivalent required
- Minimum of one (1) year experience in an administrative office environment required
- Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite
- Must be able to successfully pass a federal background investigation and pre-employment drug screen
- Must be able to lift up to 35 pounds
- Must be able to stand and walk for prolonged amounts of time
- Must be able to twist, bend, and squat periodically
Must be able to obtain a security clearance at the DHS ICE T2 level.
UIC Government Services and the Bowhead Family of Companies offer a competitive benefits package, including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans, as well as a paid time off program for eligible full-time employees.
Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
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