Executive Assistant

4 weeks ago

Rancho Cucamonga, California, United States Aspire General Insurance Full time
Executive Assistant Role at Aspire General Insurance

Aspire General Insurance Company and its affiliated general agent, Aspire General Insurance Services, are dedicated to delivering exceptional specialty auto coverage to drivers while maintaining outstanding service. Our company values are centered around ABLE: to always do the right thing, be yourself, learn and evolve, and execute.

Key Responsibilities
  • Calendar Management: Maintain and manage executive schedules, including arranging meetings, appointments, and travel. Coordinate and prioritize daily appointments to ensure efficient time management.
  • Communication and Correspondence: Act as the primary point of contact between the executive(s) and internal/external clients and vendors. Draft, review, and manage correspondence, emails, memos, and reports on behalf of the executive(s). Screen incoming calls and emails, redirecting or responding as appropriate.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings, take minutes, and follow up on action items. Arrange and manage logistics for both in-person and virtual meetings.
  • Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries. Prepare travel expense reports and ensure timely reimbursement processing.
  • Project Support: Assist in the planning and execution of special projects and initiatives. Manage and track project deadlines, ensuring timely completion.
  • Office Management: Oversee the executive office's administrative functions, including maintaining office supplies, equipment, and ensuring a professional office environment. Coordinate in-office visits for staff, coordinating with IT to ensure proper equipment setup. Oversee usage and coordination of the Company Sprinter Van. Handle confidential and sensitive information with discretion.
  • Relationship Management: Build and maintain positive relationships with the Senior Leadership team, upper management, clients, partners, and team members. Represent the executive(s) in a professional manner during interactions with various parties.
Requirements
  • Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Experience: Minimum of 3-5 years of experience in an executive assistant or similar administrative role. Experience supporting C-level executives or senior management is highly desirable.
  • Skills: Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and ability to interact with diverse groups of people.

The pay range for this role is: $75,000 - $100,000 USD per year (Rancho Cucamonga Office). Aspire General Insurance Company is an equal opportunity employer.

  • Executive Operations Director of Experiences

    3 weeks ago

    Rancho Cucamonga, California, United States Punch Bowl Social Full time

    About Punch Bowl SocialPunch Bowl Social is an awe-inspiring entertainment destination that embodies the spirit of adventure and limitless possibilities. We live life to the fullest, courageously taking risks and marching to the beat of our own drum. Our team is comprised of like-minded individuals who appreciate the classics but have a fascination for...

  • Assistant Project Manager

    1 month ago

    Rancho Cucamonga, California, United States A.R. Mays Construction Full time

    Job OverviewAt A.R. Mays Construction, we are seeking a highly skilled and organized Assistant Project Manager to join our team. This role is responsible for providing administrative support to project managers, ensuring the smooth execution of construction projects.Key Responsibilities:Maintain positive relationships with clients, design teams, and...

  • Assistant Controller

    4 weeks ago

    Rancho Cucamonga, California, United States NIC Partners Full time

    NIC Partners is a leading IT solutions provider dedicated to transforming educational campuses in Southern California. Our mission is to create a secure and trustworthy environment that supports schools in their mission of nurturing productive learners. As part of our benefits package, we offer medical, dental, and vision coverage, 401k, vacation, sick, and...

  • Physician Assistant Lead

    4 weeks ago

    Rancho Cucamonga, California, United States Concentra Full time

    Job SummaryConcentra is seeking a highly skilled Physician Assistant to join our team as a Float Physician Assistant. As a key member of our medical team, you will be responsible for providing exceptional patient care, leading by example, and creating a professional and collaborative working environment.Responsibilities Provide direct patient care, leading...

  • Executive Chef Assistant

    4 weeks ago

    Rancho Palos Verdes, California, United States Terranea Full time

    Job Summary:The Sous Chef at Terranea Resorts' Cold Kitchen will oversee the daily operations of the culinary department, ensuring that all processes and procedures are adhered to according to Terranea Resort Standards. This role requires a strong leader who can motivate and guide the team to exceed guest satisfaction goals.Key Responsibilities: Assist in...

  • Starbucks Barista

    4 weeks ago

    Rancho Cucamonga, California, United States Target Full time

    Job SummaryWe are seeking a highly motivated and customer-focused Starbucks Barista to join our team at Target. As a Starbucks Barista, you will be responsible for delivering an exceptional guest experience, providing high-quality handcrafted beverages and food, and maintaining a clean and welcoming store environment.Key ResponsibilitiesDeliver an...

  • Senior Project Coordinator

    4 weeks ago

    Rancho Cucamonga, California, United States Green Power Motors Full time

    Job Summary:The Technical Project Manager will be responsible for the coordination of internal resources and third-party vendors to ensure the successful execution of projects. This role requires a high level of accuracy and attention to detail, as well as excellent communication and organizational skills.Key Responsibilities: Coordinate internal resources...

  • Starbucks Barista

    4 weeks ago

    Rancho Cucamonga, California, United States Target Full time

    About the RoleWe're seeking a skilled Starbucks Barista to join our team at Target. As a Starbucks Barista, you'll be responsible for delivering an exceptional guest experience, connecting with guests to deliver quality handcrafted beverages and food during all hours of operations, prioritizing the guest's needs over tasks.Key ResponsibilitiesDeliver an...

  • Mortgage Business Development Specialist

    3 weeks ago

    Rancho Cucamonga, California, United States BMO Financial Group Full time

    Mortgage Business Development SpecialistCultivate and build relationships with referral networks to drive new mortgage business and increase BMO Financial Group's share of the home financing market.Identify sales opportunities and refer to BMO colleagues as appropriate. Develop and execute effective marketing and sales programs to drive business results.Key...

  • Project Coordinator

    1 month ago

    Rancho Cucamonga, California, United States BBSI Southern California Full time

    Job DescriptionBBSI Southern California is seeking a highly skilled Project Coordinator to support a large project. The ideal candidate will have 5+ years of experience in project management and excellent written and verbal communication skills.Key Responsibilities:Provide high-level administrative support to a Project Manager, including preparing reports,...

  • Senior Living Activity Coordinator

    4 weeks ago

    Rancho Cucamonga, California, United States Cadence Rancho Cucamonga Full time

    About the RoleWe are seeking a highly motivated and compassionate Resident Lifestyle Assistant to join our team at Cadence Rancho Cucamonga. As a key member of our community, you will be responsible for designing, creating, and facilitating a wide range of life-enrichment activities that promote engagement, socialization, and overall well-being among our...

  • Service Delivery Manager

    4 weeks ago

    Rancho Cucamonga, California, United States Merry Maids Full time

    Job Summary:We are seeking a highly skilled Service Delivery Manager to join our team at Merry Maids. As a key member of our operations team, you will be responsible for coordinating and supervising the activities of our team to ensure individual team members' goals are achieved in support of our assigned team goals.Key Responsibilities:Coordinates,...

  • Activity Coordinator

    1 month ago

    Rancho Cucamonga, California, United States Oakmont Senior Living Full time

    Activity AssistantJoin our team at Oakmont Senior Living, a leader in the senior living industry, and become an integral part of creating a rewarding lifestyle for our residents.About the RoleThe Activity Assistant is responsible for assisting the Activity Director in providing a stimulating and engaging social atmosphere throughout the community. This...

  • Service Manager

    4 weeks ago

    Rancho Cucamonga, California, United States Merry Maids Full time

    Job Summary:As a Service Manager at Merry Maids, you will be responsible for overseeing the daily operations of our team, ensuring that our high standards of quality and customer satisfaction are met. This role requires strong leadership and communication skills, as well as the ability to motivate and guide your team to achieve their goals.Key...

  • Business Development Manager

    4 weeks ago

    Rancho Cucamonga, California, United States Convergint Full time

    Convergint is seeking a Business Development Manager to join our team. As a key member of our sales team, you will be responsible for identifying and pursuing new business opportunities, developing and executing sales strategies, and building strong relationships with customers and partners.Key Responsibilities:* Identify and pursue new business...

  • State Credits Senior Manager/Director

    4 weeks ago

    Rancho Cucamonga, California, United States Eide Bailly Full time

    About the RoleEide Bailly is seeking a highly skilled State Credits Senior Manager/Director to lead our State and Local Credits and Incentives Tax practice. As a key member of our National Tax Office, you will be responsible for building a world-class practice that provides comprehensive credits and incentives services to our clients.Key...

  • Production Coordinator

    1 month ago

    Rancho Cucamonga, California, United States cesna Full time

    Job OverviewWe are seeking a highly skilled Production Coordinator to join our team at Cesna. As a key member of our production team, you will be responsible for ensuring the smooth operation of our manufacturing processes.Key ResponsibilitiesCoordinate production activities to meet quality and productivity standardsManage material inventory and ensure...

  • Executive Chef Assistant

    4 weeks ago

    Rancho Palos Verdes, California, United States Terranea Full time

    Culinary Leadership RoleAs a key member of the Terranea Resorts culinary team, the Sous Chef at our Cold Kitchen will oversee the preparation and cooking of foods in our resort's dining facilities. This role requires strong leadership and communication skills to supervise, coordinate, and participate in activities of cooks and other kitchen personnel.Key...

  • IT Systems Administrator

    1 month ago

    Rancho Cucamonga, California, United States cesna Full time

    Job OverviewWe are seeking a highly skilled IT Systems Administrator to join our team at Cesna. The ideal candidate will have a strong background in IT infrastructure, network administration, and software development.Responsibilities:Design, implement, and develop solutions for complex IT programs independentlyCode and program enhancements, updates, and...

  • Art Director

    1 month ago

    Rancho Cucamonga, California, United States National CORE Full time

    Job Title: Art DirectorAt National CORE, we are seeking an experienced Art Director to join our team. The successful candidate will be responsible for assisting the Senior Director of Branding and Creative Design in executing brand strategy in visual media.Key Responsibilities:Creative Design: Collaborate with the Senior Director to create dynamic and...