Commercial Administrative Assistant

4 weeks ago


Rancho Cucamonga, California, United States New World Medical Full time
Job Summary

The Commercial Administrative Assistant will provide administrative support to the Commercial and Marketing Departments. This role involves providing organization, coordination, and shipping of wet lab and marketing materials for domestic and international sales force, distributors, and conferences/tradeshows/events.

Key Responsibilities
  • Ensure all domestic and international material requests are sent out properly, timely, and with follow-up tracking.
  • Process purchase orders, honorariums, and invoices for KOLs and vendors.
  • Quarterly honorariums and wet lab/marketing material spend reporting.
  • Track invoices, SOW KOL payments, and SSC shipping orders on Marketing Tracking Sheet.
  • Support marketing team with social media platform management and scheduling postings.
  • Organize the marketing SharePoint folder and send links to distributors as needed.
  • Update LEARN online training and other digital platforms as documents are approved for use or updated.
  • Schedule travel, appointments, business-related lunches/dinners, and meetings for the commercial leadership team as needed.
  • Participate in team meetings to capture meeting minutes and action items as needed by the department managers.
Requirements
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent presentation, written, and verbal communication skills.
  • Ability to work independently as well as collaboratively in a fast-paced team environment.
  • Eagerness to learn and take on new challenges, with a proactive and self-motivated attitude.
  • Able to handle multiple projects and drive each to completion.
  • Creative and willing to take risks.
  • A collaborative team player who has a can-do attitude.
Education and Experience
  • Associates degree preferred.
  • Minimum 2 years of work-related experience as an assistant/support function.
Physical Requirements
  • May be required to travel up to 3 days per quarter.
  • Able to lift up to 50 pounds. This may be performed with reasonable accommodation.
  • Must be able to remain in a stationary position at least 50% of the time.
  • Occasionally move about inside the office and travel to and from office buildings to access file cabinets, employee offices, office machinery, etc.

This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

Salary Description

$22.00 per hour


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