Administrative Assistant

6 days ago


Livermore, California, United States Shepherd's Gate Full time
About the Organization

Shepherd's Gate is a renowned non-profit organization dedicated to providing exceptional support services to women and children in crisis. With over 35 years of experience, we have established a reputation for excellence in our field.

Job Summary

We are seeking a highly skilled and compassionate Administrative Assistant to join our team. As the first point of contact for the public, donors, and prospective residents, this role requires exceptional professionalism, attention to detail, and a commitment to providing outstanding customer service.

Key Responsibilities
  • Answer phones, direct calls and messages to the appropriate person, or answer questions and provide resources.
  • Greet and determine appropriate outcomes for every campus visitor, directing walk-ins to the appropriate staff or resources.
  • Assist donors with receiving donations, electronic receipting, and recognizing social media opportunities.
  • Receive incoming packages, mail, and donations and move them to the appropriate locations as needed.
  • Maintain organization, supplies, and cleanliness of the main office, kitchen area, and restrooms.
  • Perform clerical duties; maintain documents, spreadsheet reports, and calendars using various software applications.
  • Assist with recruiting, onboarding, and Human Resources duties.
  • Maintain and update safety handbook, procedures, and training schedule as needed.
  • Assist with staff events and meetings.
  • Assist with Human Resources special projects.
Requirements
  • Education or experience working in an office setting is required.
  • Ability to interact effectively in a supportive manner with all personnel of all backgrounds under stressful circumstances.
  • Excellent organizational and time management skills, with the ability to multi-task and follow through until tasks are complete.
  • Ability to write business correspondence, reports, and applications.
  • Must be 18 years or older.
  • Must be able to lift up to 30lbs.
  • Must be able to meet the physical demands of the job.
  • Must have a current California Driver's license (min 5 yrs.), clean DMV report, and be able to drive Shepherd's Gate's vehicles.
  • Demonstrate a committed Christian faith.
  • Must pass a background investigation.
Benefits

We offer a competitive salary of $19.00-$20.00 an hour, as well as a comprehensive benefits package, including medical, dental, vision, life insurance, long-term disability, flexible spending account, 401(k) with match, sick leave, PTO, legal shield, and an employee discount at our Thrift Store.

This is a full-time position, Monday-Friday, 8:30am-5:00pm, located in Livermore, CA.



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