Educational Administrative Assistant
2 weeks ago
The Educational Administrative Assistant plays a vital role in supporting the success of the Apprenticeship Department. This position involves managing administrative duties, maintaining accurate filing systems, and providing exceptional support to the team.
Key Responsibilities:
- Assist the team with various administrative tasks, ensuring seamless day-to-day operations.
- Prepare meeting rooms for classes and events, including ordering lunch, stocking refreshments, and setting up materials.
- Maintain accurate and up-to-date filing systems, both physical and electronic.
- Provide backup support for other team members, ensuring continuity and efficiency.
- Update contact information for students and contractors in the database.
- Assist with administration and setup of classes, including managing class schedules and materials.
- Send certification cards and certificates to students.
- Conduct class visits to address apprentices' questions and concerns.
- Review and prepare apprenticeship-related documents for accuracy and approval.
- Generate monthly statistical reports for the apprenticeship program.
Requirements:
- Excellent time management and organizational skills, with a high level of accuracy in preparing and entering information.
- Strong analytical and problem-solving skills, with the ability to prioritize multiple tasks.
- Ability to complete projects and special assignments by establishing objectives, managing time, and gaining cooperation from others.
- Professional and helpful demeanor, with strong organizational and multi-tasking skills.
- Exceptional written and verbal communication skills, with the ability to demonstrate sound work ethics.
- Computer skills, including proficiency in Microsoft Office and Adobe programs.
- Valid California Driver's License and eligibility for company vehicle insurance.
Work Environment:
This is a full-time, in-office position with flexible hours between 7:00am and 5:00pm. The successful candidate will be able to work independently and as part of a team, with a strong commitment to maintaining accurate and up-to-date records.
About Us:
Associated Builders and Contractors (ABC) is a national trade association with 68 Chapters and 22,000 members. Our mission is to promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy, and business services. ABC Northern California's history dates back to 1976, and we represent close to 500 large and small companies across Northern California, training 300+ apprentices per year.
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