Educational Administrative Assistant

2 weeks ago


Livermore, California, United States Associated Builders and Contractors NorCal Chapter Full time
Job Summary

The Educational Administrative Assistant plays a vital role in supporting the success of the Apprenticeship Department. This position involves managing administrative duties, maintaining accurate filing systems, and providing exceptional support to the team.

Key Responsibilities:

  • Assist the team with various administrative tasks, ensuring seamless day-to-day operations.
  • Prepare meeting rooms for classes and events, including ordering lunch, stocking refreshments, and setting up materials.
  • Maintain accurate and up-to-date filing systems, both physical and electronic.
  • Provide backup support for other team members, ensuring continuity and efficiency.
  • Update contact information for students and contractors in the database.
  • Assist with administration and setup of classes, including managing class schedules and materials.
  • Send certification cards and certificates to students.
  • Conduct class visits to address apprentices' questions and concerns.
  • Review and prepare apprenticeship-related documents for accuracy and approval.
  • Generate monthly statistical reports for the apprenticeship program.

Requirements:

  • Excellent time management and organizational skills, with a high level of accuracy in preparing and entering information.
  • Strong analytical and problem-solving skills, with the ability to prioritize multiple tasks.
  • Ability to complete projects and special assignments by establishing objectives, managing time, and gaining cooperation from others.
  • Professional and helpful demeanor, with strong organizational and multi-tasking skills.
  • Exceptional written and verbal communication skills, with the ability to demonstrate sound work ethics.
  • Computer skills, including proficiency in Microsoft Office and Adobe programs.
  • Valid California Driver's License and eligibility for company vehicle insurance.

Work Environment:

This is a full-time, in-office position with flexible hours between 7:00am and 5:00pm. The successful candidate will be able to work independently and as part of a team, with a strong commitment to maintaining accurate and up-to-date records.

About Us:

Associated Builders and Contractors (ABC) is a national trade association with 68 Chapters and 22,000 members. Our mission is to promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy, and business services. ABC Northern California's history dates back to 1976, and we represent close to 500 large and small companies across Northern California, training 300+ apprentices per year.



  • Livermore, California, United States Associated Builders and Contractors NorCal Chapter Full time

    Job SummaryThe Educational Administrative Assistant plays a vital role in supporting the success of the Apprenticeship Department. This position involves managing administrative duties, maintaining accurate filing systems, and providing exceptional support to the team.Key Responsibilities:Assist the team with various administrative tasks, ensuring seamless...


  • Livermore, California, United States Shepherd's Gate Full time

    About the OrganizationShepherd's Gate is a renowned non-profit organization dedicated to providing exceptional support services to women and children in crisis. With over 35 years of experience, we have established a reputation for excellence in our field.Job SummaryWe are seeking a highly skilled and compassionate Administrative Assistant to join our team....


  • Livermore, California, United States Shepherd's Gate Full time

    About the OrganizationShepherd's Gate is a renowned non-profit organization dedicated to providing exceptional support services to women and children in crisis. With over 35 years of experience, we have established a reputation for excellence in our field.Job SummaryWe are seeking a highly skilled and compassionate Administrative Assistant to join our team....


  • Livermore, California, United States HOUSING AUTHORITY OF THE CITY OF LI Full time

    {"title": "Administrative Clerk", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk to provide administrative support to our staff. The successful candidate will be responsible for a variety of tasks, including clerical duties, data entry, and receptionist duties.Key ResponsibilitiesPrepare and mail...


  • Livermore, California, United States HOUSING AUTHORITY OF THE CITY OF LI Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk to provide administrative support to our staff. The successful candidate will be responsible for a variety of tasks, including clerical duties, data entry, and receptionist duties.Key ResponsibilitiesPrepare and mail outgoing correspondence, ensuring professional standards...


  • Livermore, California, United States HOUSING AUTHORITY OF THE CITY OF LI Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk to join our team at the Housing Authority of the City of Livermore. As an Administrative Clerk, you will provide critical support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesPrepare and mail outgoing correspondence, maintaining professional...


  • Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Job SummaryThe Center for Global Security Research (CGSR) at Lawrence Livermore National Laboratory is seeking a highly motivated and detail-oriented Student Administrative Intern to support the daily operations and activities of the Center. As a member of the administrative team, the successful candidate will provide administrative support for various...


  • Livermore, California, United States Shepherd's Gate Full time

    About the OrganizationShepherd's Gate is a non-profit organization that has been positively impacting women and children in crisis for over 35 years. Our mission is to provide exceptional programs and services to those in need, and we are seeking a highly skilled and compassionate Administrative Assistant to join our team.Job SummaryThe Administrative...


  • Livermore, California, United States TevisHR Full time

    Job SummaryTevisHR is seeking an experienced Administrative Assistant to provide support to our sales and operations team. As an Administrative Assistant, you will be responsible for a variety of administrative tasks, including documentation fulfillment, data entry, and customer service.Key ResponsibilitiesDocumentation Fulfillment: Gather and submit various...


  • Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Job SummaryThe Center for Global Security Research (CGSR) at Lawrence Livermore National Laboratory is seeking a highly motivated and detail-oriented Student Administrative Intern to support the daily operations and activities of the Center.Key ResponsibilitiesProvide administrative support to the CGSR team, including event planning, travel requests, data...


  • Livermore, California, United States National Nuclear Security Administration Full time

    Job SummaryThis position is part of the National Nuclear Security Administration, Department of Energy. The incumbent serves as a Federal Administrative Specialist and works closely with the Manager's Office and other senior management.Key ResponsibilitiesAssist in managing the daily schedule of the Field Office Manager and Deputy Field Office...


  • Livermore, California, United States Ultimate Staffing Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for managing day-to-day operations, maintaining office activities, and providing general administrative support.Key Responsibilities:Answer and direct phone calls in a...


  • Livermore, California, United States Ultimate Staffing Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team with a variety of administrative tasks. The successful candidate will assist with day-to-day operations, manage office activities, and provide general administrative support.Key Responsibilities:Answer and direct phone calls in a...


  • Livermore, California, United States TevisHR Full time

    Job Title: Administrative AssistantQuail Electronics, Inc. is a world leader in domestic and international power cord supplies for the OEM market with over 30 years of experience.Job Summary:We are seeking an Administrative Assistant to provide support to our sales and operations team. The ideal candidate will possess excellent problem-solving skills,...

  • Education Assistant

    2 weeks ago


    Livermore, California, United States ProCare Therapy Full time

    Job OpportunityWe are seeking a dedicated and experienced paraprofessional to join our team at ProCare Therapy in the Nottingham area. This is a fantastic opportunity to work with a dynamic school district and contribute to the education and well-being of students.Key Responsibilities:Provide instructional support to students, either one-on-one or in small...


  • Livermore, California, United States LTD Global, LLC Full time

    Are you a highly organized and detail-oriented professional looking for a challenging role in a dynamic company? LTD Global, LLC is seeking a skilled Administrative Assistant to support our organizational leaders in a variety of administrative tasks.Key Responsibilities:Administrative Support: Provide administrative assistance to organizational leaders,...


  • Livermore, California, United States Ultimate Staffing Full time

    Administrative Assistant Job DescriptionUltimate Staffing is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our hiring manager and other team members, ensuring the smooth operation of our office.Key Responsibilities:Front Desk: Greet clients...


  • Livermore, California, United States Ultimate Staffing Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team with a variety of administrative tasks. The successful candidate will assist with day-to-day operations, manage office activities, and provide general administrative support.Responsibilities:Answer and direct phone calls, ensuring timely...


  • Livermore, California, United States Lawrence Livermore National Laboratory Full time

    Job Title: SharePoint Administrator/DeveloperWe are seeking a highly skilled SharePoint Administrator/Developer to join our team at Lawrence Livermore National Laboratory. As a key member of our Information Technology Solutions Division, you will be responsible for administering and developing SharePoint solutions to support our organization's collaboration...


  • Livermore, California, United States Ultimate Staffing Services Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing Services. As an Administrative Assistant, you will play a vital role in supporting our team with various administrative tasks, ensuring the smooth operation of our office.Key Responsibilities:Provide...