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Administrative Coordinator
2 months ago
Under general supervision, this Administrative Assistant will provide a wide range of administrative and program support functions for staff in the central office and general operations. The successful candidate will compile data, maintain records, process documents, and generate reports as needed. They will also coordinate and support administrative projects, develop reports, and provide recommendations on administrative processes and procedures.
Key Responsibilities- Assist with the creation, standardization, and update of department documentation, including maintaining document guidelines and reviewing documents for formatting and grammar.
- Support managers and directors in the creation of standard operating procedure documentation, including flow charts, for critical procedures to facilitate the implementation of processes and regulations.
- Update information and support content areas with the design, layout, and creation of content related to the program on the SharePoint site.
- Maintain department records, ensuring compliance with federal, state, and program regulations and guidelines to properly store, retain, and dispose of child care records and related files.
- Collect monthly reports from sites, organize files, and generate reports as requested by supervisors and directors.
- Collaborate on the creation of communications to engage and share information with program families and the community through the website, social media accounts, and office signage.
- Manage the usage of program photos, verifying consent for media release in the program database and/or document storage system, and following up on obtaining consent forms as needed.
- Work with other departments to create and share mentions, announcements, highlights, and stories of the program on the website.
- Attend training sessions and participate in training opportunities.
- Provide front desk and general office coverage as needed, and support processing applications as needed.
- Assist with projects and events at various sites and locations in the community as needed.
- Perform all other related duties as assigned.
- Associate degree in communications, marketing, business administration, or a related field.
- Two years of experience providing administrative support to an office and/or program.
- Basic skills utilizing Microsoft Word, Excel, and Outlook.
- Experience using social media.
- Experience working with diverse backgrounds of the College's community, students, and employees; demonstrated commitment to promoting access and diversity.
