Current jobs related to Administrative Support Specialist - Pasadena, California - RemX

  • Administrative Support Specialist

    4 days ago

    Pasadena, California, United States BHI Energy Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our financial team. As an Administrative Support Specialist, you will be responsible for overseeing all administrative and clerical duties, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    4 weeks ago

    Pasadena, California, United States San Jacinto College Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at San Jacinto College. The successful candidate will provide administrative support to the department, ensuring seamless day-to-day operations and contributing to the overall success of the team.Key ResponsibilitiesProvide administrative support to...

  • Administrative Support Specialist

    4 weeks ago

    Pasadena, California, United States San Jacinto College Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at San Jacinto College. The successful candidate will provide administrative support to the department, department leaders, and staff, ensuring the smooth operation of daily activities.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Specialist

    4 days ago

    Pasadena, California, United States JobRialto Full time

    Job Summary:At JobRialto, we are seeking an Administrative Support Specialist to provide exceptional support in our office environment. This role is ideal for a highly organized and detail-oriented individual who can help ensure smooth daily operations.Key Responsibilities: Clerical Tasks: Respond to correspondence, manage files, and maintain office...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States RemX Full time

    Job OverviewRemX is seeking a highly skilled Administrative Support Specialist to join our team in West Los Angeles, CA.This is a full-time position with a Monday - Friday schedule, 8am - 4:30pm.The successful candidate will provide advanced administrative support associated with office operations, handling complex and confidential departmental information...

  • Administrative Support Specialist

    3 days ago

    Pasadena, California, United States BYD Motor LLC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist. This full-time position requires excellent communication skills, a positive attitude, and the ability to maintain confidentiality.Key Responsibilities:Answer and direct phone calls, ensuring they are redirected...

  • Operations Administrative Support Specialist

    3 weeks ago

    Pasadena, California, United States INTER-CON SECURITY SYSTEMS INC Full time

    Job SummaryAs an Operations Administrative Support Specialist at Inter-Con Security Systems, Inc., you will play a critical role in supporting the scheduling operations for our security guards. This position requires excellent communication skills, a keen eye for detail, and the ability to work effectively in a fast-paced environment.Key...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Shriners Children's Full time

    Job OverviewThe Administrative Intern plays a vital role in supporting senior leadership, serving as a resource to staff and the Administrator, and coordinating specialized administrative projects.ResponsibilitiesProvide administrative support to senior leadership, including coordinating meetings, preparing reports, and maintaining records.Serve as a...

  • Administrative and Technical Support Specialist

    3 days ago

    Pasadena, California, United States Amentum Full time

    Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Our team offers expertise in planning and executing critical missions, with operations ongoing in various regions, including the US, Middle East, South Asia, Afghanistan, Latin America, Europe, and Africa.We are seeking a highly...

  • Administrative Support Specialist

    1 month ago

    Pasadena, California, United States Balance Staffing Company Full time

    Executive AssistantThis is a full-time role at our client's headquarters, directly supporting the CEO. The successful candidate will provide comprehensive administrative support, manage expense reports, serve as a liaison to board members, and maintain effective communication within the organization.Key Responsibilities:Provide high-level administrative...

  • Administrative Support Specialist

    1 week ago

    Pasadena, California, United States The Genesis Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will provide critical support to our office employees, ensuring they have the information and resources they need to perform their best.Key ResponsibilitiesProvide exceptional administrative...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Top Tempo Technical Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including providing support to payroll, accounts payable and accounts receivable staff, creating and maintaining employee files, scheduling meetings, and answering...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Balance Staffing Full time

    Executive Assistant RoleThis is a full-time Executive Assistant position at our client's headquarters in Pasadena, California, and Hendersonville, Tennessee. The successful candidate will provide comprehensive administrative support to the CEO, including managing expense reports, serving as a liaison to board members, and maintaining effective communication...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Top Tempo Technical Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide support to our team. The ideal candidate will have previous experience in office administration and be able to prioritize and multitask.Key ResponsibilitiesProvide administrative support to payroll, accounts payable and accounts receivable staffCreate and maintain employee...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Top Tempo Technical Full time

    Job SummaryWe are seeking an Administrative Assistant to provide support to our team. The successful candidate will perform a variety of administrative tasks to ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to payroll, accounts payable and accounts receivable staffManage employee files and maintain accurate...

  • Administrative Support Specialist

    3 days ago

    Pasadena, California, United States Shriners Children's Full time

    At Shriners Children's, we value a collaborative environment that fosters excellence in patient care, education, and research.The Administrative Intern plays a vital role in supporting senior leadership, serving as a resource to staff, and coordinating specialized administrative projects.This per diem position requires strong communication,...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States Top Tempo Technical Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Top Tempo Technical.Key Responsibilities:Provide administrative support to payroll, accounts payable, and accounts receivable staffMaintain accurate and up-to-date employee filesCoordinate meetings and appointments via Zoom and MS TeamsRespond...

  • Administrative Support Specialist

    2 weeks ago

    Pasadena, California, United States AccuTRANS Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented administrative professional to join our team at AccuTRANS Inc. in Pasadena, TX. As an administrative assistant, you will provide exceptional support to our office staff, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to various...

  • Administrative Support Specialist

    1 month ago

    Pasadena, California, United States AccuTRANS Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Professional to join our team at AccuTRANS Inc. in Pasadena, TX. As an Administrative Professional, you will be responsible for providing exceptional support to our office staff, ensuring the maintenance of a safe and clean office environment, and working collaboratively with various...

  • Administrative Support Specialist

    3 days ago

    Pasadena, California, United States JobRialto Full time

    Job Summary:An Office Assistant plays a vital role in ensuring the smooth operation of our office environment at JobRialto. This position requires a highly organized and detail-oriented individual who can provide administrative support to our team.Key Responsibilities:Clerical Tasks:Providing exceptional customer service by answering phones, responding to...

Administrative Support Specialist

2 months ago

Pasadena, California, United States RemX Full time
Position Overview

We are looking for a meticulous Administrative Support Specialist to provide temporary assistance during a staff member's absence. The successful candidate will have a background in a healthcare environment and demonstrate exceptional organizational and communication abilities.

  • **Required: Mail Merge Expertise**
  • Day Shift
  • Duration: 6-12 months
  • Flexible Work Arrangement


• Proven ability to recognize and handle confidential information with discretion, including patient, research, and personnel data.

• Strong analytical skills to independently address challenges and find solutions.

• Ability to prioritize tasks effectively to meet deadlines, often in high-pressure situations, while ensuring accuracy and quality of work.

• Excellent verbal and written communication skills to convey, gather, compose, and distribute information to various levels of internal and external stakeholders.

• Willingness to adapt work hours to meet administrative and research requirements.

Qualifications:

  • Expertise in data management utilizing mail merge, Excel, and Word (capable of preparing extensive data from Excel for mail merges involving up to 2000 recipients, including identifying gaps and formatting issues).
  • A minimum of three (3) years of experience in administrative or secretarial roles.
  • A bachelor's degree is highly preferred.
  • Proven ability to work efficiently and complete assignments with a high level of precision.
  • Strong typing and computer skills, including proficiency in Microsoft Word, Excel, Outlook, Internet Explorer, AV equipment, and other standard office tools.