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Executive Support Specialist

2 months ago

West Jordan, Utah, United States The Little Milk Bar Full time
Job Overview

About The Little Milk Bar:

At The Little Milk Bar, we are dedicated to empowering breastfeeding parents through our innovative e-commerce platform. Our mission is to create a supportive community that champions the needs of breastfeeding families.

Position Summary:

We are looking for a motivated Administrative Assistant to provide essential support to our Founder and CEO. This role is pivotal in ensuring smooth operations and involves a variety of tasks, including managing schedules, coordinating travel, handling communications, and assisting with meeting preparations. You will also be involved in planning and executing events, such as brand photoshoots. If you are detail-oriented, proactive, and thrive in a dynamic environment, this position is an excellent opportunity to contribute to our mission.

Reporting Structure:

This position reports directly to the CEO.

Work Schedule:

Part-time, 10-15 hours per week, Monday to Friday.

Compensation:

$18 per hour, with potential for increase after an initial evaluation period.

Key Responsibilities:

  • Coordinate and schedule photo/video shoots, including liaising with photographers, models, and venues.
  • Screen and manage executive communications, ensuring confidentiality.
  • Maintain and organize the CEO's calendar with precision.
  • Arrange meetings, including logistics and invitations.
  • Occasionally run errands as needed.
  • Book travel arrangements for the CEO, including flights and accommodations.
  • Prepare materials for meetings and events.
  • Assist in planning and executing company events.
  • Support onboarding processes for new hires.

Qualifications:

  • Proficient in GSuite applications.
  • Ability to learn quickly and manage tasks efficiently.
  • Strong computer skills for task management.
  • Excellent written and verbal communication skills.
  • Outstanding organizational and time management skills.
  • Commitment to confidentiality and discretion.
  • Methodical and detail-oriented approach to tasks.
  • Ability to build relationships with creative professionals.
  • Skilled in multitasking and adapting to changing priorities.
  • Capable of working independently and collaboratively.
  • Proactive in identifying needs and delegating tasks.

Preferred Experience:

  • Previous experience in an executive or personal assistant role.
  • Exceptional organizational skills.

Core Values:

  • Professionalism: Upholding integrity and accountability in all tasks.
  • Adaptability: Flexibility in a fast-paced environment.
  • Communication: Clear and effective communication with all stakeholders.
  • Organization: Maintaining order and efficiency in task management.
  • Attention to Detail: Ensuring accuracy in all responsibilities.
  • Initiative: Proactively addressing challenges and identifying improvements.
  • Confidentiality: Handling sensitive information with care.
  • Time Management: Prioritizing tasks effectively to meet deadlines.

Benefits:

  • Flexible part-time schedule.
  • Supportive and engaging work environment.
  • Opportunity to work with a passionate and dedicated team.
  • Experience in a growing company focused on positive impact.