Executive Assistant

2 weeks ago


Los Angeles, California, United States Novate Legal Search Full time
Job Summary

We are seeking a highly organized and efficient Executive Assistant to join our team at Novate Legal Search.

The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to prioritize tasks effectively in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to attorneys and colleagues, including drafting correspondence, coordinating agreement approvals, and tracking transaction negotiations.
  • Manage calendars, schedule calls and videoconferences, and maintain contact lists.
  • Enter billable time in the billing program and prepare expense reports.
  • Screen and direct incoming calls, and prioritize tasks effectively.
  • Utilize document management systems, such as iManage, to file, search, and retrieve documents and correspondence.
Requirements
  • 3+ years of experience working as a productive Legal Assistant.
  • Proficient in Microsoft Word, Excel, Adobe, Outlook, and iManage or other document management systems.
  • Excellent communication and organizational skills, with the ability to prioritize tasks effectively.
  • High level of integrity, discretion, and ability to handle confidential information.
  • Resourceful and creative problem solver, with the ability to work in a fast-paced environment.


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