Vendor Management Coordinator

1 week ago


Lansing, Michigan, United States Content-Whale Full time
Position Overview

The role serves as a crucial link between Supply Chain, Facilities Management, clients, and vendors to ensure adherence to contractual obligations.

PRIMARY RESPONSIBILITIES
1. Act as a liaison among supply chain and various business units regarding contracts, purchase orders, project scope, and invoice discrepancies.
2. Collect and organize data to create bid documents, terms and conditions, and specifications.
3. Participate in pre-bid meetings and site visits to evaluate bid packages and support contractor selection.
4. Ensure accurate maintenance of service cost data in work management systems related to invoicing.
5. Authorize invoices for processing.
6. Reconcile material and equipment expenses with credit card transactions and other purchasing methods.
7. Provide assistance with project cost estimates.
8. Document modifications to contracts and collaborate on performance evaluations regarding contract changes.
9. Ensure that all work is executed in compliance with contractual agreements.

Qualifications
- An associate degree in a relevant field such as Business Administration or Construction Engineering is required; a bachelor's degree is preferred.
- Proficiency in PC applications is essential, including experience with MS Office, Maximo, and SAP.
- A minimum of three to five years of experience in areas such as purchasing, fleet management, facilities, billing, accounts payable, or contract administration.

The candidate may engage in a combination of the responsibilities and utilize various competencies outlined in this description, depending on the specific organizational context and assigned role.
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