Senior Events Manager

3 weeks ago

Houston, Texas, United States Orrick Herrington & Suttcliffe Full time

Job Title: Senior Events Manager

Job Summary:

Orrick is seeking a highly skilled Senior Events Manager to lead the strategic planning and execution of internal and external events, as well as strategic projects. The ideal candidate will have a proven track record of planning and executing high-level events with a white glove approach.

Key Responsibilities:

  • Oversee the entire lifecycle of events from inception to completion, including stakeholder meetings, internal vendor coordination, budget management, and internal and external communications.
  • Act as a primary liaison for event planning, ensuring all events reflect the firm's broader Events strategy, branding, and overall experience.
  • Coordinate with event speakers, manage pre-event communication, preparation calls, and on-site management.
  • Develop and maintain working relationships with industry venues, event contacts, and vendors.
  • Define and establish event goals, responsibilities, project plans, and approved budgets.
  • Oversee all logistical aspects, including venue selection and creative vision, catering, AV/IT requirements, event schedules, staffing, materials, name tags, signage, promotional items, post-event follow-ups, and ROI tracking.
  • Collaborate with internal departments to address event needs, such as design, content creation, and accreditation processes.
  • Propose, procure, and manage the distribution of client takeaways and gifts.
  • Develop and manage budgets for all events and sponsorships, closely monitoring expenditures to ensure alignment with budgetary constraints and to maximize ROI.
  • Lead and mentor team members, providing guidance on best practices around events, strategy, communications, and overall standards of excellence.
  • Conduct regular performance reviews and provide constructive feedback to support professional growth and development.
  • Help to build and maintain processes and detailed tracking across systems to ensure efficiency and consistency in event planning and execution.
  • Develop and implement training programs to enhance team skills and knowledge in event management and related areas.
  • Collaborate with senior management to recruit and onboard new team members, ensuring they are well-integrated and supported.
  • Lead the strategic development and deployment of event invitations and collateral, ensuring seamless RSVP management and post-event attendee tracking through the CRM system.
  • Produce comprehensive briefing materials on event attendees, incorporating financial and competitive intelligence, as well as detailed biographical information.
  • Compile and present thorough post-event materials, including final attendance reports, budget summaries, and follow-up reports for attorney action.
  • Oversee the promotion of events on internal tracking calendars, Orrick.
  • Evaluate the need for additional promotional efforts, coordinating with relevant teams such as social media, press, and other marketing channels to enhance event reach and impact.
  • Collaborate closely with BD, Sales and Client teams to identify market trends, client needs, and competitor strategies, leveraging these insights to inform and optimize event opportunities.
  • Help to maintain a comprehensive event calendar encompassing all internal and external events, sponsorships, and speaking engagements globally.
  • Ensure the CRM and document management systems are consistently updated with all relevant materials, data, and budget totals.
  • Evaluate sponsorship opportunities by analyzing their benefits, providing recommendations on their value, and ensuring firm brand accuracy across relevant events to maximize ROI.
  • Act as the regional expert for onsite logistics, offsite venues, and vendor management.

Requirements:

  • Bachelor's degree, preferably in Business, Marketing or another relevant field; Or equivalent work experience.
  • 5+ years' experience in event planning and management is required.
  • Exceptional project management skills, including the ability to manage multiple priorities and deadlines with a high degree of detail and accuracy.
  • Able and willing to travel at least once per month as required for events and team needs, but typically no more than twice per month.

About Orrick:

Orrick is a global law firm with a rich history and a commitment to delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration.

We are recognized worldwide for our innovative approach to the practice of law and our commitment to our clients' success.

We offer a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work.

This role is eligible for a range of benefits, including an annual discretionary merit bonus, health insurance, retirement savings plan, and paid time off.

We are an equal opportunities employer and welcome applications from diverse candidates.

To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at Orrick accepts applications for this position on an ongoing basis, until filled.

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