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Office Coordinator for Yearbook Operations
2 months ago
Position: Administrative Assistant (CAF Yearbook)
Salary: $21.00-$23.00/hour
Location: New London, CT
Work Schedule: Intermittent (0-19 hours/week)
Who May Apply: All Sources
Key Responsibilities:Under the supervision of the Cadet Activities Fund (CAF) Manager, this role serves as the primary advisor for the Tide Rips Yearbook. This is a year-round position supported by the CAF program, responsible for managing the daily operations of the publication.
The incumbent will:
- Oversee a team of cadet editors and a 25-member cadet yearbook staff, ensuring effective training and collaboration.
- Coordinate deadlines for proof-reading and final submissions, ensuring all production timelines are met.
- Ensure quality assurance for yearbook design and content, including proofreading and editing all pages prior to publication.
- Manage the yearbook budget, obtaining necessary approvals for any additional expenses beyond the base contract.
- Act as a liaison between various stakeholders, including Academy administration, alumni, and cadet staff, facilitating regular updates on yearbook progress.
- Engage with external photography and advertising service providers to ensure quality and timeliness of deliverables.
- Submit articles related to the yearbook process for publication in the CGA Alumni Bulletin.
- Perform additional related duties as assigned.
Minimum Requirements:
- Two years of experience in office administration.
- Demonstrated leadership capabilities.
- Strong written and verbal communication skills.
- Proficiency in desktop publishing software, as well as Microsoft Word and Excel.
Preferred Qualifications:
- A bachelor's degree from an accredited institution or equivalent experience.
- Prior experience with yearbook production.
Working with the Coast Guard Community Services Command offers a comprehensive benefits package, which may include:
- Paid Annual and Sick Leave
- Holiday Pay
- Medical/Dental/Vision Insurance
- Flexible/Dependent Spending Account
- Pension Plan
- 401k Savings Plan
- Life Insurance
- Short Term/Long Term Disability
- Tuition Assistance
- Paid Parental Leave
Selected candidates will be required to participate in Direct Deposit/Electronic Funds Transfer for payroll and travel reimbursements. Males born after a certain date must be registered with the Selective Service System unless exempt. A satisfactory Federal Background check is mandatory.
Application Process: Candidates must submit a resume that clearly outlines their qualifications and experience relevant to this position.
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor.
