Current jobs related to Administrative Coordinator for Chemistry Programs - Evanston, Illinois - Northwestern University
-
Assistant Professor in Chemistry
4 weeks ago
Evanston, Illinois, United States Northwestern University Full timeJob Title: Assistant Professor in ChemistryWe are seeking a highly qualified and motivated Assistant Professor in Chemistry to join our faculty at Northwestern University. The successful candidate will be expected to establish an independent research program, teach graduate and undergraduate courses, and contribute to the department's...
-
Student Program Coordinator
3 days ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:The Student Program Assistant 4 coordinates a broad range of administrative processes and activities, including database maintenance, budgeting, and human resources reporting. This role also involves communications, including website design, and management of supervisor calendars and events.The ideal candidate will have a strong background in...
-
Administrative Coordinator
1 month ago
Evanston, Illinois, United States Addison Group Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to join our team at Addison Group. As an Administrative Assistant, you will provide critical support to our global team, focusing on calendar management, travel coordination, and project-related tasks.Key ResponsibilitiesManage calendars, schedule appointments, and organize meetings for...
-
Administrative Coordinator
1 month ago
Evanston, Illinois, United States Addison Group Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide critical support to our global team. The successful candidate will be responsible for calendar management, travel coordination, and handling project-related tasks.Key ResponsibilitiesManage calendars and schedule appointments for multiple team members.Coordinate international and...
-
Evanston, Illinois, United States Northwestern University Full timeJob OpportunityWe are seeking a highly qualified individual to fill a senior faculty position in experimental physical chemistry at Northwestern University. The successful candidate will have a strong research background and a proven track record of teaching excellence.ResponsibilitiesTeach undergraduate and graduate students in experimental physical...
-
Administrative Coordinator
4 weeks ago
Evanston, Illinois, United States Addison Group Full timeJob Title:Administrative AssistantJob Summary:Addison Group is partnering with a professional services and consulting firm to hire an Administrative Assistant for their business unit division. The position is initially a 6-month contract, with the potential for extension or full-time placement based on performance and business needs.Key...
-
Student Program Coordinator
3 weeks ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:As a Student Program Assistant 4, you will play a critical role in coordinating academic and administrative processes related to the conduct of Electrical & Computer Engineering (ECE) graduate programs and student services. Your responsibilities will include guiding students through the admissions process, advising students on program...
-
Evanston, Illinois, United States Northwestern University Full timeJob SummaryThe Program Coordinator will administer undergraduate programs at the Buffett Institute, including fellowships, grants, and the scholars program. Additionally, the Program Coordinator will support various Buffett Institute activities, such as assisting with major events, advising individual students and student groups, and contributing to the...
-
Program Coordinator Assistant
3 days ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:This position is primarily responsible for supporting the administration of weekend and summer educational programs for gifted and academically talented youth. The role involves managing program logistics, guiding curriculum development, providing instructional leadership, and supporting outreach to schools and families.Key...
-
Evanston, Illinois, United States Northwestern University Full timeJob Summary:The Kellogg School of Management at Northwestern University is establishing the Abrams Climate Academy as a premier program dedicated to cultivating future sustainability leaders. As a Program Administrator, you will play a crucial role in overseeing the day-to-day operations of the Academy, including the year-long experiential curricula, and...
-
Program Coordinator Assistant
1 week ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:This position is responsible for supporting the administration of educational programs for gifted and academically talented youth. The role involves managing program logistics, developing curriculum, providing instructional leadership, and supporting outreach to schools and families.Key Responsibilities:Assist in developing short and long-term...
-
Program Administrator, Abrams Climate Academy
2 weeks ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:The Kellogg School of Management at Northwestern University is seeking a highly motivated and organized Program Administrator to support the Abrams Climate Academy. The successful candidate will be responsible for overseeing the day-to-day operations of the Academy, including managing logistics, tracking finances, and building partnerships. This...
-
Evanston, Illinois, United States Northwestern University Full timeJob Summary:We are seeking a highly organized and detail-oriented Program and Production Coordinator to join our team at Northwestern University's Norris University Center. The successful candidate will provide direct support to annual large-scale and seasonal programs and complex productions and events throughout our spaces.Key Responsibilities:Coordinate...
-
Program Administrator, Abrams Climate Academy
4 weeks ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:The Kellogg School of Management at Northwestern University is seeking a highly motivated and organized Program Administrator to support the Abrams Climate Academy. The successful candidate will be responsible for overseeing the day-to-day operations of the Academy, including managing logistics, tracking finances, and building partnerships. This...
-
Evanston, Illinois, United States Northwestern University Full timeJob Summary:As a key member of the Norris University Center team, the Program and Production Coordinator plays a vital role in supporting the planning and execution of large-scale and seasonal programs and events. Working closely with the Assistant Director and Production Manager, this individual will provide direct support to ensure the successful execution...
-
Evanston, Illinois, United States Northwestern University Full timeJob Summary:The Kellogg School of Management at Northwestern University is developing the Abrams Climate Academy as an elite program dedicated to cultivating future sustainability leaders. The Academy will prepare leaders in business, science, engineering, product design, communication, law, and public service to take meaningful action on climate problems....
-
Medical Office Coordinator
7 days ago
Evanston, Illinois, United States Skills for Chicagoland's Future Full timeJob Title: Medical Office CoordinatorAbout the Role:As a Medical Office Coordinator with Skills for Chicagoland's Future, you will play a vital role in providing skilled front office and clinical support to designated specialties. Your primary responsibility will be to serve as a liaison between the physician and patient to coordinate care in a medical...
-
Administrative Specialist Lead
7 days ago
Evanston, Illinois, United States Northwestern University Full timeJob SummaryAs an Administrative Specialist Lead at Northwestern University, you will serve as the administrative lead for a central office, working closely with the supervisor to develop objectives and create timelines and tasks associated with various functions, including marketing, promotion, communication, finance, HR, reporting, record control,...
-
Administrative Specialist
3 weeks ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:As a key member of the Northwestern University team, the Senior Administrative Specialist will serve as the administrative lead for a central office, providing strategic support to the supervisor and departmental staff. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, with the ability to work...
-
Senior Administrative Specialist
3 days ago
Evanston, Illinois, United States Northwestern University Full timeJob Summary:As an administrative lead at Northwestern University, you will play a critical role in supporting the central office. In collaboration with your supervisor, you will develop objectives and create timelines and tasks associated with various functions, including marketing, finance, HR, and more. You will analyze administrative operating practices...
Administrative Coordinator for Chemistry Programs
2 months ago
Salary/Grade: NEX/11
Position Overview:
The Administrative Coordinator for Chemistry Programs is a full-time role within the Chemistry Department, requiring on-site presence three days a week and remote work for two days. The compensation for this position is competitive, with an hourly rate ranging from $19.89 to $27.97, based on the candidate's qualifications and experience.
This role is pivotal in managing administrative operations, prioritizing tasks, and addressing various business matters related to educational, research, and operational functions. The coordinator will be responsible for creating and maintaining essential documents, spreadsheets, and databases, while also notifying supervisors of significant issues and upcoming events. The position demands a proactive approach to support faculty members and their research initiatives in a self-directed environment.
Key Responsibilities:
Documentation & Data Management
- Independently manage correspondence and documentation.
- Develop and maintain standard spreadsheets and databases.
- Generate reports, statistics, and visual data representations from various sources.
- Ensure accuracy and relevance of data formats and trends.
- Assist in proofreading and submitting scholarly manuscripts.
- Oversee departmental websites and blogs.
- Create and update web pages using content management systems.
- Authorize expenditures and reimbursements in accordance with budgetary guidelines.
- Maintain comprehensive financial records.
- Prepare budget forms and verify accuracy of financial transactions.
- Reconcile expenses and manage payroll actions.
- Ensure compliance with grant and contract accounting.
- Facilitate onboarding and orientation for new employees.
- Manage departmental calendars and travel arrangements.
- Organize events, including timeline creation and agenda preparation.
- Coordinate complex travel itineraries and manage event budgets.
- Verify invoices and reconcile expenses against budgets.
- Screen and prioritize incoming communications.
- Provide responses to inquiries and interpret policies.
- Research and resolve issues as needed.
- Offer administrative assistance for student services, including recruitment and admissions.
- Review and recommend improvements to student service processes.
Perform other related tasks as assigned.
Minimum Qualifications:
- High school diploma or equivalent with four years of administrative support experience.
- Proficient in Microsoft Office Suite (PowerPoint, Word, Excel) and web browsers.
- Excellent oral and written communication abilities.
- Strong analytical and problem-solving skills.
- High level of judgment, tact, and diplomacy.
- Exceptional organizational and multitasking capabilities.
- Demonstrated independence and leadership skills.
- Effective team collaboration.
- Bachelor's degree.
- Five or more years of relevant experience.
- Familiarity with higher education environments.
- Advanced skills in Microsoft Office Suite and PeopleSoft.
- Experience with research grant proposal preparation.
- Knowledge of desktop publishing and web design applications.
- Familiarity with EndNote software.
Northwestern University offers comprehensive health care plans, retirement benefits, and tuition discounts.
Work-Life Balance:
The university provides programs to support employees in managing personal and professional responsibilities, including flexible work arrangements and childcare resources.
Professional Development:
Northwestern encourages career growth and offers resources for continuing education and professional development.
Northwestern University is committed to diversity and inclusion, encouraging applications from all qualified individuals.
#LI-HL1
