Administrative Operations Coordinator

2 weeks ago


Millbrae, California, United States GC Aluminum Full time

Reports To: Operations Manager

About GC Aluminum:

GC Aluminum is a leading firm in the import and export sector of aluminum products, committed to providing high-quality aluminum solutions to clients worldwide. We are in search of a diligent and detail-oriented Operations Assistant to enhance our operational efficiency.

Position Overview:

The Operations Assistant will play a vital role in supporting the Operations Manager and ensuring the effective execution of daily operational tasks. This position encompasses a variety of administrative responsibilities, interdepartmental coordination, and compliance with operational standards. The successful candidate will exhibit outstanding organizational capabilities, effective communication skills, and a proactive approach to their work.

Key Responsibilities:

  • Assist the Operations Manager in strategizing, coordinating, and implementing operational functions.
  • Execute administrative tasks such as data entry, documentation, and maintaining precise records.
  • Facilitate collaboration among various teams to promote a smooth workflow and effective communication.
  • Compile and disseminate operational reports, memos, and other essential documents.
  • Organize and manage meetings and appointments for the operations team.
  • Update and maintain operational databases and systems to ensure data integrity.
  • Support the enforcement of operational policies and procedures.
  • Address customer inquiries, manage email communications, and resolve issues efficiently.
  • Perform additional related tasks as directed by the Operations Manager.

Qualifications:

  • Bachelor's degree in Business Administration, Operations Management, or a related discipline is preferred.
  • Demonstrated experience as an Operations Assistant or in a comparable position.
  • Proficiency in Microsoft Office Suite (Word, Excel) and other relevant software applications.
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Capacity to work independently as well as collaboratively within a team environment.
  • High level of attention to detail and accuracy.
  • Problem-solving aptitude with the capability to handle multiple tasks concurrently.
  • Familiarity with operational policies and procedures is advantageous.

Compensation:

Starting salary of $45,000 DOE.

$5,000 bonus upon successful completion of a 90-day probation period.

Benefits:

Competitive salary along with a comprehensive benefits package.

Opportunities for professional advancement and career development.

A collaborative and supportive work environment.

Paid time off and holidays.


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