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Operations Assistant

4 months ago

Millbrae, United States GC Aluminum Full time

Reports To: Operations Manager


About Us:


GC Aluminum is a company specializing in the import and export of aluminum products. We are dedicated to delivering top-quality aluminum solutions to our global clients. We are seeking a proactive and organized Operations Assistant to join our team. If you have a keen eye for detail, exceptional organizational skills, and a passion for supporting operational efficiency, we want to hear from you.


Job Overview:


The Operations Assistant will provide comprehensive support to the Operations Manager and assist in the smooth functioning of daily operations. This role involves a mix of administrative tasks, coordination with various departments, and ensuring adherence to operational procedures. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive attitude.


Key Responsibilities:


- Assist the Operations Manager in the planning, coordination, and execution of operational activities.

- Perform administrative duties including data entry, filing, and maintaining accurate records.

- Coordinate with different teams to ensure seamless workflow and communication.

- Prepare and distribute operational reports, memos, and other necessary documentation.

- Organize and schedule meetings, and appointments, for the operations team.

- Maintain and update operational databases and systems to ensure data accuracy.

- Support the implementation and adherence to operational policies and procedures.

- Handle customer inquiries, monitor email inboxes and resolve issues promptly and effectively.

- Perform other related duties as assigned by the Operations Manager.


Qualifications:


- Bachelor’s degree in Business Administration, Operations Management, or a related field preferred.

- Proven experience as an Operations Assistant or in a similar role.

- Proficiency in Microsoft Office Suite (Word, Excel) and other relevant software.

- Exceptional organizational and time-management skills.

- Strong written and verbal communication skills.

- Ability to work both independently and collaboratively within a team.

- High attention to detail and accuracy.

- Problem-solving skills with the ability to manage multiple tasks simultaneously.

- Familiarity with operational policies and procedures is an advantage.


Compensation:


Starting salary of $45,000 DOE.

$5,000 bonus after the successful completion of a 90-day probation period.


Benefits:


Competitive salary and comprehensive benefits package.

Opportunities for professional growth and career development.

Collaborative and supportive work environment.

Paid time off and holidays.