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Administrative Assistant

2 months ago

Davie, Florida, United States Tandym Group Full time
Project Assistant

We are seeking a highly organized and detail-oriented Project Assistant to join our Transportation Department at Tandym Group. As a key member of our team, you will provide critical administrative support to ensure the successful execution of transportation projects.

Main Responsibilities:
  • Project Documentation Management: Manage and maintain project documentation, ensuring all files are up-to-date and properly organized.
  • Project Timeline Management: Track project timelines and milestones, providing regular updates to ensure projects remain on schedule.
  • Project Coordination: Coordinate project activities, including scheduling meetings, recording minutes, and communicating action items.
  • Correspondence and Communication: Handle correspondence related to projects, including drafting and sending reports.
  • Procurement Support: Support project procurement processes, including tracking purchase orders and liaising with vendors.
  • Community Engagement: Assist in resolving community issues related to transportation projects.
  • Team Facilitation: Facilitate communication among project team members, stakeholders, and external parties.
Requirements:
  • Administrative Skills: Strong administrative skills with a proven ability to manage multiple tasks efficiently.
  • Organizational Skills: Excellent organizational and time management skills, with a keen attention to detail.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Communication Skills: Strong written and verbal communication skills, capable of effectively conveying information to all levels of staff and external partners.
  • Problem-Solving Skills: Ability to work independently and as part of a team, with a proactive approach to problem-solving.
  • Confidentiality: Experience in handling confidential and sensitive information with discretion.