Administrative Specialist II
3 weeks ago
The Administrative Specialist II will provide administrative support to several organizational units within the department. This includes filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users. The ideal candidate will have one to three years of administrative support, office, or related experience and a high school education or equivalent.
Key Responsibilities
- Provides administrative support for several organizational units within the department.
- Oversees and/or performs a range of diverse administrative activities.
- Serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
- Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation.
- Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
- Prepares routine correspondence utilizing office software, templates, and existing form letters.
- Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy.
- Researches and gathers information for projects and assist with the development of college wide reports.
Requirements
- High school education or equivalent required.
- One to three years of administrative support, office, or related experience required.
Competencies
Respect for Others
Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment
Teamwork
Cooperates and collaborates with individuals & groups that support the mission and values of the College
Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives
Flexibility & Adaptability
Adapts approaches as situations in the work environment change. Supports change based on the environmental needs, emerging technologies, and system upgrades
Technical Expertise
Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support
Continuous Improvement & Learning
Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College
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