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Administrative Coordinator to the President

2 months ago

Fort Wayne, Indiana, United States Adventist Education Full time

Position Overview:
The Senior Executive Assistant to the President plays a crucial role in supporting the President's office by managing administrative tasks and overseeing various projects aimed at achieving strategic goals.

Key Responsibilities:
- Serve as the primary administrative support for the President, facilitating effective problem-solving and issue resolution.
- Lead initiatives such as the Social Committee and the Employee Mentoring Program, fostering a collaborative environment.
- Oversee multiple projects, ensuring timely follow-up on action items and strategic priorities, while organizing key meetings including the Presidents Council and Board of Trustee gatherings.

Office Management:
- Manage daily office operations, including scheduling, calendar management, phone communications, travel arrangements, and expense reporting.
- Act as the recording secretary for various meetings, ensuring accurate documentation and follow-up on decisions made.

Event Coordination:
- As the chief hospitality officer, coordinate major college events such as Colloquium and Employee Christmas Party, while also organizing smaller gatherings as needed.

Qualifications:
- Must possess advanced proficiency in office management software, including Word, Excel, and Google applications.
- Demonstrated experience in providing excellent service and strong interpersonal skills.
- Ability to adapt to changing circumstances and work flexible hours when required.

Personal Attributes:
- A caring and respectful individual, capable of listening and responding to the needs of students, parents, and colleagues.
- Strong organizational skills with a keen attention to detail and follow-through.
- Ability to maintain confidentiality and exercise mature judgment in all interactions.