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Administrative Support Coordinator

2 months ago

Portland, Oregon, United States Coworx Staffing Full time
Job Overview

We are looking for a meticulous and organized Administrative Support Coordinator to assist a dedicated team. The successful candidate will be tasked with a range of clerical duties to facilitate the efficient functioning of the office. This role is ideal for an individual who is proactive, detail-oriented, and eager to develop within a collaborative environment.

Key Responsibilities:

  • Office Administration: Provide support with daily office operations including filing, copying, scanning, and managing documents related to various cases.
  • Data Management: Ensure accurate entry and upkeep of information in the department's databases and software systems, maintaining current records.
  • Effective Communication: Manage phone inquiries, emails, and other correspondence, delivering exceptional service to both internal and external clients.
  • Meeting Coordination: Organize appointments, meetings, and follow-ups for the team, ensuring all participants are well-informed and prepared.
  • Record Keeping: Safeguard and update confidential files and records, ensuring adherence to company policies and legal standards.
  • Document Preparation: Assist in creating reports, letters, and other necessary documentation for the team.
  • Team Support: Offer general assistance to other team members as needed.
  • Regulatory Compliance: Help ensure that all departmental activities comply with applicable laws, regulations, and company policies.

Qualifications:

  • Excellent communication abilities
  • Experience in customer service
  • Collaborative team player
  • Strong attention to detail
  • Capability to manage multiple tasks

Work Schedule:

  • Business hours from 9:00 AM to 5:00 PM, with flexibility on start times

This is a great opportunity to contribute to a supportive and hardworking team.