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Administrative Coordinator

2 months ago

Buffalo, New York, United States Christian Career Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Christian Career. The successful candidate will provide administrative support to the Director of Communications and Administrative Services, ensuring the smooth operation of the office and managing administrative tasks.

Key Responsibilities
  • Assist the Director with projects and tasks, ensuring timely completion and high-quality results.
  • Manage day-to-day administrative tasks, including correspondence, reports, and other materials.
  • Support the Communications and Administrative Services team by performing tasks related to organization and strong communication.
  • Assist the Director in planning details for events, such as staff holiday parties and other company events.
  • Work with vendors to ensure seamless delivery of services and products.
  • Receive, store, and distribute office supplies, maintaining inventory and equipment.
  • Maintain cleanliness within the kitchen and conference rooms.
  • Draft, proofread, and edit correspondence, reports, and other materials as needed.
  • Coordinate travel arrangements and accommodations for staff and missionaries.
  • Update the mission's database, ensuring accuracy and completeness.
  • Maintain good rapport with staff and missionaries.
  • Stay up-to-date with industry trends and best practices by participating in educational opportunities.
Requirements
  • Must be in full agreement with Christian Career's vision and Statement of Faith.
  • High school diploma; Associate or Bachelor's Degree preferred (English or Communications is a plus).
  • 1-2+ years of administrative experience is desired.
  • Knowledge of software including Microsoft Office, Adobe Suite, Publisher, Constant Contact, and Canva is desired.
Preferred Qualifications
  • Excellent written and verbal communication skills with an aptitude for writing (professional and creative), proofreading, and editing.
  • Good organizational and administrative skills, with the ability to manage multiple projects at the same time.
  • Exhibits a willingness to learn new programs and adapt to new responsibilities.
  • Able to analyze and discern information, with problem-solving skills.
Work Environment

This is a full-time position, 9-5pm, with occasional extra hours required. Some travel may be necessary.

Benefits
  • Paid Time Off, Paid Holidays, Paid Sick Time.
  • Access to Medical Insurance.
  • Participation in a 403(b) retirement plan.
  • Opportunities for career development and mentoring.