Senior Conflicts Specialist

2 weeks ago

Los Angeles, California, United States Coda Staffing Full time
Job Overview

Position Title: Senior Conflicts Specialist (Contract Role – Remote, PST Schedule)

Company Background:
Coda Staffing has a rich history of over 60 years in providing exceptional legal representation for complex and high-profile cases across the nation, consistently recognized among the top firms in the industry.

Role Summary:
The Senior Conflicts Specialist plays a crucial role within our Governance team, part of the Information Security and Governance (ISG) department. This position is responsible for leading governance processes and utilizing technology to ensure adherence to company policies and client outside counsel guidelines. The specialist will collaborate closely with legal support operations and technology teams, while also engaging significantly with partners, clients, and various departments. This role is fully remote, operating on a PST schedule.

Key Responsibilities:

  • Execute conflicts checks for new clients, matters, pitches, and prospective attorneys or professionals.
  • Prepare and evaluate conflicts reports to identify potential issues and communicate findings to relevant stakeholders.
  • Provide expertise in areas such as new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters.
  • Document and maintain matter lifecycle data in relevant systems.
  • Oversee the intake review process and provide administrative support for new matters.
  • Analyze and review engagement letters and conflict waivers; assess and establish ethical walls as necessary.
  • Monitor and manage ethical screens, including updating screened employees and deactivating ethical walls.
  • Address administrative records requests from clients and other departments.
  • Lead the review processes for outside counsel guidelines and audit letters, including drafting responses and tracking deadlines.
  • Advise attorneys and professionals on governance-related policies and procedures.
  • Collect, analyze, and prepare reports for senior management, auditors, and other stakeholders.
  • Engage in risk and compliance initiatives as required.

Core Competencies:

  • Team Collaboration: Works effectively with others, demonstrating respect and offering assistance when needed.
  • Effective Communication: Communicates clearly and appropriately, both verbally and in writing.
  • Adaptability: Adjusts to changes and new responsibilities.
  • Analytical Problem Solving: Proactively seeks and implements solutions.
  • Client Service Orientation: Anticipates and meets the needs of the organization.
  • Commitment to Self-Improvement: Eager to learn and grow, open to constructive feedback.
  • Organizational Skills: Manages multiple tasks efficiently, prioritizes effectively, and maintains an organized workspace.
  • Professional Composure: Maintains professionalism, even in challenging situations.
  • Ethical Integrity: Acts ethically and aligns with organizational values.

Required Qualifications:

  • High school diploma or GED required; Bachelor's degree preferred.
  • A minimum of 3 years of experience in law firm conflicts, with expertise in conflict clearance.
  • At least 2 years of experience using relevant tools for data input, research, and analysis.
  • Strong understanding of audit letters, waivers, and related governance processes.
  • Excellent attention to detail, critical thinking, and analytical skills.
  • Proficient in conflicts database systems and familiar with project management principles.
  • Ability to work effectively in a fast-paced environment and deliver high-quality service.

Tools & Technology:

  • Proficiency in Microsoft Office Suite and conflicts database systems is required.
  • Familiarity with document management systems is desired.

Additional Notes: This role emphasizes conducting conflict checks and clearance to prevent conflicts of interest, guided by the client's general counsel. The successful candidate will possess significant experience with relevant tools and expertise in managing audit letters and conflict waivers.

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