Operations Coordinator

1 week ago

San Francisco, California, United States Unified Vision Full time

About Unified Vision

We are a pioneering company in the behavioral health industry, leveraging AI-powered platforms to revolutionize the way healthcare is delivered. Our mission is to simplify administrative complexities and empower providers to focus on delivering exceptional care.


About the Role

We are seeking a highly organized and proactive Operations Associate to join our dynamic team. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day operations of our company. You will report directly to the Chief of Staff and work closely with executive stakeholders to support our growing team.


Key Responsibilities

Operations Management:

  • Platform Management: Oversee the management of operational platforms, including Rippling, to ensure seamless operations.
  • Process Improvement: Collaborate with the Chief of Staff to streamline operational processes and enhance efficiency.
  • Policy Implementation: Assist in developing and implementing company policies and procedures.
  • Employee Onboarding: Support the onboarding and offboarding processes to ensure a seamless experience for new and departing employees.
  • Cross-Functional Coordination: Work closely with HR, finance, and other departments to ensure compliance and smooth operations.

Office Management:

  • Day-to-Day Operations: Ensure the San Francisco and New York offices run efficiently, providing a productive environment for a team of approximately 10 people.
  • Inventory Management: Oversee procurement and inventory of office supplies and equipment.
  • Event Coordination: Organize and prepare the office for meetings with investors, advisors, and clients.
  • Vendor Relations: Manage relationships with vendors and service providers to maintain office facilities.

Executive Support

  • Scheduling: Assist the Chief of Staff and executive team with scheduling meetings, calls, and events.
  • Meeting Preparation: Prepare agendas, document meeting minutes, and track follow-up actions.
  • Confidentiality: Handle sensitive information with the highest level of discretion and professionalism.
  • Communication Liaison: Act as a point of contact between executives and internal/external stakeholders to facilitate clear and effective communication.


Qualifications

  • 2-4 years in operations, office management, or similar roles, preferably within tech startups, incubators, or venture capital firms.
  • Exceptional ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent verbal and written communication abilities.
  • Self-motivated with a strong attention to detail and a problem-solving mindset.
  • Familiarity with operational tools and software such as Rippling, Microsoft Office Suite, Google Workspace, and scheduling platforms.
  • Based in San Francisco or New York and willing to work in the office 5 days a week.

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