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Project Controls Specialist
2 months ago
We are seeking a highly skilled Project Controls Specialist to join our team at KOMAN Holdings, LLC. As a key member of our project management team, you will be responsible for supporting subsidiary project activity on government awards and ensuring compliance with contract requirements.
Key Responsibilities- Monitor contract award values and subcontractor performance to ensure project success.
- Track and analyze project schedules, progress measurement, cost estimates, and variances.
- Verify certified payroll, pay apps, and subcontractor invoice compliance with government regulations.
- Assist leadership in creating Annual Operating Plans (AOPs) and tracking budgets.
- Track subcontractor contracts and change orders, ensuring accurate documentation in Vista Viewpoint.
- Collect and input financial data into the project files, including insurance, bonding, SF1413, FSRS reporting, and certified payroll.
- Review and validate certified payroll reports for compliance with WHD forms and classifications.
- Communicate with project teams on government billing systems and review billings for accuracy.
- Enter billings into Vista Viewpoint and Billing Platform, and log billings to track outstanding invoices.
- Collect vendor invoices from project managers and ensure receipt at project sites and home office.
- Facilitate approval and coding of invoices, and process new vendor applications.
- Ensure lien waivers are received and create project budgets through teamwork with project managers.
- Develop Schedule of Values billing templates and track variances and project impacts.
- Prepare Progress Schedules (AF 3064, AF 3065) and participate in WIP meetings for budget monitoring and adjustments.
- Monitor margin of Loss (LOS) percentage and work with project managers to obtain accurate percentages for compliance and reporting.
- Prepare monthly billings, variances against forecast, and enter data into government systems.
- Attend project kick-off meetings and coordinate with project teams and contracting officers on project deliverables.
- Submit pre-construction submittals, including COI, Bonding, AF 3065, etc.
- Monitor and request project CPARs upon completion of projects.
- Manage substantial completion process and documentation.
- Upload invoices in Egnyte and enter invoice logs.
- Identify invoices over 45 days old and notify stakeholders.
- Bachelor's Degree in a related business field or equivalent experience.
- 3-5 years of relevant experience, preferably in construction contracts and government contracts.
- Previous experience with payment systems, certified payroll, and FARs, DFARs, and regulations is required.
- NAV or Vista Viewpoint ERP experience is a plus.
- Strong interpersonal communication skills and computer skills, including scheduling software and Microsoft Office products.
- SBA experience or understanding of SBA operating requirements.
- ANC experience or understanding of ANC structure and requirements.
