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Administrative Coordinator

2 months ago

Silver Spring, Maryland, United States Montgomery County Language Minority Full time
{"Job Title": "Administrative Assistant", "Job Summary": "Under the supervision of the Executive Director, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties. The AA must maintain confidential information and demonstrate a high level of critical thinking and independent judgment.", "Responsibilities": "Key Responsibilities
  • Perform general office duties to assist in clinic administration.
  • Participate in the clinic recruitment and onboarding process, responsible for posting open positions on various boards.
  • Assist in new hire training and benefit enrollment.
  • Collaborate with the Accountant to ensure timely enrollment of new hires on clinic benefits.
  • Provide access to new hires for clinic computers, email accounts, and Time and Attendance.
  • Complete and maintain Medical providers enrollment, credentialing, and re-credentialing for Medicaid and Medicare.
  • Prepare the semimonthly clinic payroll using the clinic's HR system and discuss findings and discrepancies with the Accountant prior to submission.
  • Assist in annual training, including HIPAA and OSHA.
  • Handle various aspects related to patient cash and credit card payments, assist in daily deposit processing, verifying amounts, and ensuring accuracy.
  • Collaborate with the Accountant and External biller to ensure successful collections rates on Medicaid and Medicare claims.
  • Work with the clinic's outsourced IT to create support tickets and follow up, serving as the main contact person for IT needs.
  • Ensure timely renewal of the clinic's insurance policies each year.
  • Plan and schedule clinic meetings and events, assisting the Executive Director in structuring the agenda for monthly staff meetings and following up on agreements.
  • Prepare the clinic's newsletter and update the clinic's social media platforms.
", "Requirements": "Requirements
  • Education: Bachelor's degree in general administration, Human Resources, or Accounting, or equivalent combination of education and experience.
  • Experience with Medicaid and Medicare.
  • Experience in coding a plus.
  • Experience: 3-5 years of related experience in Healthcare.
  • Minimum of 2 years of experience working with confidential information.
", "Skills": "Skills
  • Excellent verbal and written communication.
  • Active listening.
  • Service orientation.
  • Coordination.
  • Time management.
  • Monitoring.
  • Judgment and decision making.
", "Company": "Montgomery County Language Minority"}