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Administrative Coordinator

4 weeks ago

Silver Spring, Maryland, United States Quantum Real Estate Mgmt LLC Full time
Job SummaryQuantum Real Estate Management LLC is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As a key member of our front desk team, you will be responsible for maintaining a professional and courteous atmosphere, handling incoming calls, and assisting with administrative tasks. Key Responsibilities
  • Provide administrative support to the front desk team, including answering phones, responding to emails, and processing mail.
  • Assist with special projects, such as preparing reports, updating databases, and coordinating meetings.
  • Ensure the front desk area is organized and tidy, with all necessary supplies and materials readily available.
  • Develop and maintain relationships with residents, vendors, and other stakeholders, providing exceptional customer service and support.
  • Process payments, prepare delinquency notices, and assist with the leasing process as needed.
  • Assist with the recertification process, including assembling packets of forms, communicating with residents, and reviewing documents for accuracy.
  • Collaborate with the front desk team to ensure seamless communication and efficient workflow.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • 1-2 years of administrative experience, preferably in a property management or residential setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.