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Legal Docketing Specialist
2 months ago
Ascension Global Staffing & Executive Search, a distinguished Hispanic Women Owned & Operated National Recruiting Firm, is committed to excellence and innovation in the recruitment industry. Our mission is to connect exceptional talent with leading organizations, emphasizing diversity and inclusion in every placement.
Position: Assistant Managing Clerk
This role is a non-exempt position with a competitive salary of $95,000. The working hours are from 11 am to 7 pm or alternative hours from 12 am to 8 pm, with the possibility of overtime as required.
Key Responsibilities:
- Assist the Managing Clerk in providing essential docketing, calendaring, and electronic filing support for all Firm cases across state and federal jurisdictions.
- Address procedural inquiries from attorneys and paralegals regarding federal, state, and local court regulations.
- Utilize the CourtAlert case management system to review, docket, and calendar court and discovery documents.
- Ensure compliance with applicable court rules by reviewing documents prior to service or filing.
- Facilitate the serving and e-filing of court documents in all relevant jurisdictions.
- Act as a liaison with court personnel, process servers, and external vendors.
Essential Skills and Qualifications:
- In-depth knowledge of local, state, and federal court rules and procedures, particularly the New York CPLR and FRCP.
- Extensive experience with electronic filing systems, including NYSCEF and other state court e-filing platforms, as well as federal ECF/ACMS systems.
- Proficient in docketing and calendaring functions using rules-based docketing software, such as CourtAlert or eDockets/Milana.
- Strong communication, customer service, and problem-solving abilities.
- Familiarity with legal terminology and documentation processes.
- Exceptional verbal and written communication skills.
- Outstanding interpersonal skills, maintaining a professional and courteous demeanor.
- Excellent organizational skills with a keen attention to detail.
- Reliability and punctuality are essential.
- Ability to maintain integrity, professionalism, and confidentiality in all tasks.
- Commitment to ensuring the confidentiality of all Firm and client information.
- Adept at working in a fast-paced, deadline-oriented environment.
- Strong time management and task prioritization skills.
- Ability to work independently and manage overtime as necessary.
Education and Experience:
- A minimum of 4 years of experience in a Managing Clerk's or Managing Attorney's Office is required.
- A Bachelor's degree is highly valued but not mandatory.
Physical Requirements:
- Must be capable of sitting for extended periods while working at a desk and using a computer.
- Ability to lift up to 10 pounds occasionally.
