Office Operations Coordinator

1 day ago


Knoxville, Tennessee, United States Stantec Full time
Job Description

We are seeking an Office Operations Coordinator to join our team in Knoxville, TN. As an integral part of our office operations, this role will provide administrative support to senior management and other personnel, ensuring the smooth day-to-day functioning of our office.


About You

You will be responsible for providing administrative assistance to senior management and other personnel, including coordinating facility maintenance, vendor management, and general office support duties. You will also support project delivery and execution, including schedule management, budget review, and deliverable tracking.


Responsibilities
  • Coordinating facility maintenance, vendor management, and general office support duties.
  • Providing administrative assistance to senior management and other personnel.
  • Supporting project delivery and execution, including schedule management, budget review, and deliverable tracking.
  • Preparing and formatting technical documents and reports, specifications, printing, and binding.
  • Assisting with marketing and business development efforts, including proposal development and pursuit tracking.
  • Maintaining positive client relationships and ensuring implementation of Health, Safety, Security, and Environment (HSSE) Policies, Procedures, Standards, and Guidelines.
  • Overseeing weekly production meetings to meet specific project deadlines and maintaining electronic calendar management and coordination of office meetings and training sessions.

Requirements
  • Bachelor's degree in Business Administration or related field preferred.
  • Five years of experience in an administrative assistant role, with supervisory experience preferred.
  • Excellent technical writing, organizational, and communication skills.
  • Prior experience working with Project Managers and the A/E field to manage contracts and subcontractors is a plus.
  • Demonstrated team player with the ability to work independently and take initiative.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.

Benefits

Stantec offers a comprehensive benefits package, including medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave.


Estimated Salary Range:$55,000 - $65,000 per year.

Competitive salary based on experience



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