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Assistant Project Coordinator

2 months ago

Albany, New York, United States Consigli Construction Co Inc Full time
Job Description

Consigli Construction Co Inc is seeking a highly skilled and experienced Project Management Assistant to join our team. As a key member of our project management team, you will be responsible for providing administrative support to project managers and ensuring the smooth execution of construction projects.

Key Responsibilities:
  • Communication and Coordination: Serve as the primary point of contact for communication with owners, project managers, and design teams.
  • Meeting Coordination: Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution.
  • Project Cost and Change Management: Support project cost and change management process by preparing reports for review with other team members and presenting at both owner and internal meetings.
  • Estimate and Proposal Development: Assist in the development of estimates and bid proposals for both lump sum and GMP projects.
  • Project Engineer Oversight: Manage the oversight of project engineers and associated responsibilities, including document control, RFIs, submittals, material delivery tracking, and meeting minutes.
  • Mentorship and Training: Mentor and support the development and training of supporting team members, including project engineers.
  • Subcontractor Management: Maintain close relations with subcontractors, including early notification of submittal and material delivery schedule expectations.
  • Contract and Insurance Management: Monitor executed subcontracts and insurance certificates, verifying that contracts and insurance are in place prior to commencing work.
  • Project Schedule Management: Coordinate with project schedulers to update and distribute project master schedules with input from superintendents and project teams.
  • Critical Issue Resolution: Assist project superintendents and other team members in the resolution of all critical issues, RFI's, etc., with a focus on quality, cost, and schedule, providing documentation as necessary.
  • Closeout Process Management: Take ownership of the closeout process, completing and implementing project closeout checklists.
  • Closeout Documentation Management: Manage close-out documentation, including as-builts, O&Ms, warranties, test reports, etc., for submission to design teams and owners.
  • Financial Closeout Process Management: Manage the financial closeout process with subcontractors and owners.
  • Punch List Management: Upload and distribute punch lists through Procore to subcontractors, assist with coordinating work completion as required, and maintain an accurate log of items to be completed.
  • Field Observations and Reports: Work with project teams to conduct field walks as necessary and compile corresponding documentation.
  • Safety Management: Perform regular safety walks with field and safety staff, recording observations.
Requirements:
  • Education: A bachelor's degree in engineering, construction management, or a similar field.
  • Experience: 3-5 years of experience within the construction field in project management or a similar role.
  • Skills: Proficiency in Microsoft Office and familiarity with Procore software.
  • Knowledge: Knowledge of industry safety standards.