Multimedia Production Manager

4 weeks ago

Boston, Massachusetts, United States Harvard University Full time
Job Summary

We are seeking a highly skilled Multimedia Production Manager to lead our team's multimedia production efforts. The successful candidate will be responsible for managing multimedia production and post-production schedules, tracking systems, and providing regular status updates to stakeholders.

Key Responsibilities
  • Develop and manage multimedia production and post-production schedules and tracking systems across all phases of development.
  • Review project multimedia production scope and timeline, identify dependencies, and provide direction and guidance on video production best practices.
  • Manage media deliverables for internal and external stakeholder review, internal testing, and project completion.
  • Schedule and plan interview filming, faculty lecture filming, and related b-roll filming, coordinating with internal teams, vendors, faculty, interview subjects, and their administrative support teams.
  • Research and plan travel, create detailed production schedules, secure filming locations, book crew and on-camera talent, coordinate equipment rentals, and prepare and distribute call sheets in collaboration with the Multimedia Producers.
  • Research local production vendors and negotiate new vendor contracts as needed.
  • Contribute to improvements in project tracking software template capabilities and project status self-reporting by Creative functional team contributors; ensure consistency of use and adherence to best practices.
  • Create and maintain production templates, production vendor lists, and documentation of production processes and best practices.
  • Identify and work to resolve multimedia production and post-production issues through process and stakeholder management. Escalate issues as needed to reduce risk to the project.
  • Provide inputs for monthly multimedia operating expenses on assigned projects.
  • Secure and maintain production and third-party media asset permissions documentation, in conjunction with Project Management.
  • Serve as the team's subject matter expert in Harvard/HBS onboarding policies and compliance; under the direction of the Creative Director and Senior Production Manager, facilitate the team's short and long-term resourcing needs and collect the information needed to request Harvard Sponsored Roles (HSR), create and terminate assignments, initiate assignment updates, and conduct required monthly audits of system access in relation to scheduled work.
  • Manage access to Harvard accounts and Creative functional team's cloud editing and data management systems, coordinating with the System Administrator, Media Coordinator, and external vendors to grant and revoke access; ensure timely guest and contingent worker compliance with Harvard/HBS requirements in accordance with system access levels and on-site status, including required communications, and IT Security Requirements.
  • Assist on set, as needed.
  • Other duties and special projects, as assigned.

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