Executive Assistant to CEO
1 week ago
Job Summary
Vaco is seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our executives. As a key member of our team, you will play a critical role in ensuring the smooth functioning of our operations.
Key Responsibilities
- Calendar Management: Manage executive calendars, coordinate appointments, and schedule meetings to ensure seamless communication and collaboration.
- Document Preparation: Prepare and edit documents, presentations, and reports for internal and external communication, utilizing your expertise in MS Office Suite.
- Communication Facilitation: Facilitate communication between executives, teams, and external stakeholders, maintaining confidentiality and professionalism at all times.
- Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring timely and efficient execution.
- Meeting Support: Assist in preparing meeting agendas, materials, and follow-up action items, ensuring that all necessary information is readily available.
- Research and Data Analysis: Conduct research and compile data to support decision-making, utilizing your analytical skills to provide valuable insights.
- Expense Management: Manage expense reports and budget tracking for executives, ensuring accurate and timely reporting.
- Team Collaboration: Collaborate with the administrative team to ensure efficient office operations, sharing knowledge and best practices to drive success.
- Ad Hoc Tasks: Handle ad hoc tasks and projects as assigned by senior management, demonstrating your flexibility and adaptability.
Requirements
- Education: Bachelor's degree or equivalent experience preferred.
- Experience: 5+ years of proven experience as an Executive Assistant or in a similar role.
- Skills: Excellent communication and interpersonal skills, proficiency in MS Office Suite, strong organizational and multitasking abilities, detail-oriented with a focus on accuracy, ability to work independently and collaboratively in a team-oriented environment, professional demeanor, and strong work ethic.
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