Administrative Coordinator for Legal Affairs
8 hours ago
Legal Administrative Assistant Role
Alliance Defending Freedom is a legal organization that advocates for the right of people to freely live out their faith. As a Legal Administrative Assistant, you will be a vital part of the US Legal Advocacy Team, assisting your assigned team members in various administrative tasks.
Key Responsibilities:
Manage clerical responsibilities and projects with direct supervision
Work and communicate with team members in the department and with other departments
Proofread documents, reviewing grammar and sentence structure
Prepare binders for attorneys, such as pleadings binders and research notebooks
Maintain case file information in the Litigation database
Maintain documents in an electronic document management system
Prepare correspondence to clients, courts, and other attorneys, filing basic court documents either by traditional methods or via CM/ECF
Prepare basic form documents, such as pro hac vice motions, court appearances, and court admissions paperwork
Prepare and coordinate travel itineraries
Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
Maintain and manage administration needs, such as office supplies and IT support
Fax, scan, copy, and collate legal documents and exhibits
Prepare UPS/FedEx shipping labels, packages, and letters
Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
Create, maintain, and organize hard copy files
Manage Outlook calendar for assigned attorneys
Coordinate meetings, events, and office lunches, etc.
Requirements:
Demonstrated proficiency in strong administrative skills, time management skills, and computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
Excellent organizational skills, verbal, written, and interpersonal communication skills
Ability to anticipate the needs of assigned team members, professionally handle confidential information, make sound decisions under demanding conditions, and learn and apply other software applications
1-3 years of legal administrative experience preferred
Alliance Defending Freedom offers a competitive compensation and benefits package, including major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members, who receive paid time off (PTO) that starts accruing from their hire date and 11 paid holidays per year.
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