Administrative Coordinator for Legal Affairs

8 hours ago


Scottsdale, Arizona, United States Alliance Defending Freedom Full time

Legal Administrative Assistant Role

Alliance Defending Freedom is a legal organization that advocates for the right of people to freely live out their faith. As a Legal Administrative Assistant, you will be a vital part of the US Legal Advocacy Team, assisting your assigned team members in various administrative tasks.

Key Responsibilities:

Manage clerical responsibilities and projects with direct supervision

Work and communicate with team members in the department and with other departments

Proofread documents, reviewing grammar and sentence structure

Prepare binders for attorneys, such as pleadings binders and research notebooks

Maintain case file information in the Litigation database

Maintain documents in an electronic document management system

Prepare correspondence to clients, courts, and other attorneys, filing basic court documents either by traditional methods or via CM/ECF

Prepare basic form documents, such as pro hac vice motions, court appearances, and court admissions paperwork

Prepare and coordinate travel itineraries

Reconcile purchase card expenses and prepare vouchers to submit invoices for payment

Maintain and manage administration needs, such as office supplies and IT support

Fax, scan, copy, and collate legal documents and exhibits

Prepare UPS/FedEx shipping labels, packages, and letters

Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes

Create, maintain, and organize hard copy files

Manage Outlook calendar for assigned attorneys

Coordinate meetings, events, and office lunches, etc.

Requirements:

Demonstrated proficiency in strong administrative skills, time management skills, and computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook

Excellent organizational skills, verbal, written, and interpersonal communication skills

Ability to anticipate the needs of assigned team members, professionally handle confidential information, make sound decisions under demanding conditions, and learn and apply other software applications

1-3 years of legal administrative experience preferred

Alliance Defending Freedom offers a competitive compensation and benefits package, including major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members, who receive paid time off (PTO) that starts accruing from their hire date and 11 paid holidays per year.



  • Scottsdale, Arizona, United States Alliance Defending Freedom Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and focused Legal Administrative Assistant to join our team at Alliance Defending Freedom in Scottsdale, AZ.Job Summary:The Legal Administrative Assistant will provide administrative support to the US Legal Advocacy Team, assisting with a variety of tasks, including clerical...


  • Scottsdale, Arizona, United States Alliance Defending Freedom Full time

    About the RoleWe are seeking a highly organized and focused Legal Administrative Assistant to join our team in Scottsdale, AZ.Key ResponsibilitiesManage a variety of clerical responsibilities and projects with direct supervisionWork and communicate with team members in the department and with other departmentsProofread documents, review grammar and sentence...


  • Scottsdale, Arizona, United States Gurstel Chargo Full time

    {"title": "Legal Administrative Assistant", "description": "About Gurstel Law Firm, P.C.Gurstel Law Firm, P.C. is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. Our firm is headquartered in Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, Wisconsin, and Wyoming.Our...

  • Office Coordinator

    2 weeks ago


    Scottsdale, Arizona, United States C&M Legal Search, LLC Full time

    Job Title: Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our team at C&M Legal Search, LLC. The successful candidate will provide administrative support to our Scottsdale office, ensuring seamless day-to-day operations.Key Responsibilities:Coordinate meetings, rooms, and catering for clients and guestsAssist...


  • Scottsdale, Arizona, United States Gurstel Chargo Full time

    About Gurstel Law Firm, P.C.Gurstel Law Firm, P.C. is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. Our firm is headquartered in Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, Wisconsin, and Wyoming.Job SummaryAs a Legal Administrative Assistant, you will be responsible...


  • Scottsdale, Arizona, United States JCC Association Full time

    Key Responsibilities: Role Overview Reporting directly to the Chief Executive Officer, the Senior Administrative Executive will establish the necessary frameworks and implement the systems required to facilitate growth and the operational activities of the JCC Association. This individual will be tasked with developing and overseeing efficient administrative...


  • Scottsdale, Arizona, United States Innovative Health LLC Full time

    Job Title: Regulatory Affairs EngineerAt Innovative Health LLC, we are seeking a highly skilled Regulatory Affairs Engineer to join our team. As a key member of our regulatory affairs team, you will be responsible for ensuring compliance with FDA regulations and international standards for medical devices.Key Responsibilities:Prepare and submit 510(k)...


  • Scottsdale, Arizona, United States Innovative Health LLC Full time

    Regulatory Affairs EngineerThe Regulatory Affairs Engineer plays a critical role in ensuring the company's medical devices comply with regulatory requirements. This position is responsible for preparing and submitting documentation for FDA 510(k) submissions and other international regulatory bodies.Key Responsibilities:Manage and prepare 510(k) submissions...


  • Scottsdale, Arizona, United States Elle Seller Full time

    Administrative Assistant Role at Elle SellerThe Administrative Assistant at Elle Seller plays a vital role in supporting the management and staff by performing a variety of administrative tasks. This position involves managing office operations, coordinating schedules, assisting in communications, and handling confidential information. The ideal candidate...


  • Scottsdale, Arizona, United States Fresh Form Draft Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fresh Form Draft. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Office Operations: Manage and organize office procedures, including filing...


  • Scottsdale, Arizona, United States SPS PoolCare Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator to join our team at SPS PoolCare. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key ResponsibilitiesProvide administrative support to our management team, including...


  • Scottsdale, Arizona, United States Fresh Form Draft Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant to support our daily operations at Questify Fitness.About the Role:The ideal candidate will be responsible for a variety of administrative tasks, including serving as the primary point of contact for internal and external communications, handling phone...


  • Scottsdale, Arizona, United States Boesen & Snow Law Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boesen & Snow Law. As a key member of our office staff, you will provide exceptional support to our attorneys and clients, ensuring a seamless and efficient experience.Key ResponsibilitiesGreeting and Directing Visitors: Welcome and direct visitors...


  • Scottsdale, Arizona, United States Cypress Strategies Full time

    About Cypress StrategiesCypress Strategies is a boutique financial planning firm specializing in estate planning for high net worth families and an independent RIA.Job SummaryWe are seeking an Administrative Assistant to provide administrative support, manage calendars, arrange meetings, handle correspondence, and perform various office tasks to ensure the...


  • Scottsdale, Arizona, United States Fresh Form Draft Full time

    Job Title: Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our team at Fresh Form Draft. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our team, including answering phone calls,...


  • Scottsdale, Arizona, United States Fred Astaire Dance Studios Full time

    Job OverviewFred Astaire Dance Studios is seeking a highly organized and detail-oriented Administrative Assistant to support our events department. The ideal candidate will have experience in administrative support, be proficient in Microsoft Office, and possess excellent communication skills.Key Responsibilities:Provide administrative support to the events...


  • Scottsdale, Arizona, United States City of Scottsdale, AZ Full time

    Job Summary:The City of Scottsdale, AZ is seeking a detail-oriented and organized Administrative Assistant to join our Aviation Division team. As an Administrative Assistant, you will provide administrative support to our team, including coordinating completion of technical and administrative reports, meeting minutes, and other management-related reports....


  • Scottsdale, Arizona, United States FRED ASTAIRE DANCE STUDIOS Full time

    Fred Astaire Dance Studios - Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fred Astaire Dance Studios. As a key member of our events department, you will provide exceptional support to our events team, ensuring seamless execution of events and maintaining high-quality customer...


  • Scottsdale, Arizona, United States Innovative Health LLC Full time

    Job DescriptionInnovative Health LLC is seeking a highly skilled Regulatory Affairs Engineer to join our team. As a key member of our regulatory team, you will be responsible for ensuring compliance with FDA regulations and international standards for medical devices.Key Responsibilities:Prepare and submit 510(k) submissions to obtain FDA clearance for...

  • Legal Counsel

    5 days ago


    Scottsdale, Arizona, United States Drake Cement Full time

    About the RoleWe are seeking a highly skilled Legal Advisor to join our team at Drake Cement. As a key member of our organization, you will play a critical role in identifying, preventing, and resolving various legal issues, as well as creating, reviewing, and advising on contracts.Key ResponsibilitiesContract Management: Review, negotiate, draft, and revise...