Executive Assistant

3 weeks ago

Los Angeles, California, United States Baseten Full time
About Baseten

We're a rapidly growing team of builders backed by top-tier investors, including IVP, Spark Capital, Greylock, and Sarah Guo at Conviction. Our mission is to power the core production workloads of enterprises and AI-native companies with best-in-class performance, security, and reliability.

About the Role

We're seeking an experienced Executive Assistant to provide essential administrative and operational support to our founding team. As the first hire in this role, you'll manage San Francisco office duties, facilitate new hire onboarding, support team travel logistics, assist with scheduling, and own a range of high-level administrative tasks.

Responsibilities
  • New Hire Onboarding: Coordinate onboarding trips for remote employees, set up new accounts and devices, and provide building access for new hires.
  • Travel and Offsite Coordination: Book team dinners, travel, and organize company-wide offsite events twice a year. Streamline travel-related expenses.
  • Scheduling: Assist with scheduling board meetings and managing the calendars of the CEO and CTO.
  • Office Management (San Francisco): Manage office operations, including furniture, equipment, snacks, and building access. Support SF-based marketing events.
  • Finance and Legal: Pay bills, manage invoices, enforce corporate card policies, and collect 1099s from vendors. Organize financial and legal documents.
  • Security and Compliance: Ensure company-wide compliance with security protocols like Drata.
Requirements
  • 3+ years of experience as an Executive Assistant or Office Manager, preferably in a fast-paced startup environment.
  • Strong organizational skills with the ability to multitask and prioritize.
  • Detail-oriented with the ability to anticipate the needs of executives and the team.
  • Proactive, adaptable, and able to thrive in a rapidly changing environment.
  • Excellent verbal and written communication skills.
  • Proficiency in Google Workspace, Slack, and other collaboration tools. Familiarity with finance tools like Ramp and compliance software like Drata is a plus.
What We Offer
  • Competitive compensation package (Unlimited PTO, 401k, covered healthcare premiums, remote-first culture)
  • A unique opportunity to be part of a rapidly growing startup in one of the most exciting engineering fields of our era
  • An inclusive and supportive work culture that fosters learning and growth
  • Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities

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