Senior Accounting Specialist

2 weeks ago

Williston, North Dakota, United States WILLIAMS COUNTY Full time
Job Overview

The Senior Accounting Specialist is responsible for executing fundamental accounting tasks in alignment with Generally Accepted Accounting Principles (GAAP). This role includes supporting the daily, monthly, and annual functions of the Finance Department, particularly in grant administration.

Key Responsibilities

This job description aims to outline a representative summary of the primary tasks and responsibilities expected from individuals in this role. The duties listed are not exhaustive and may be subject to change. Employees must be capable of fulfilling the essential functions of the position with or without reasonable accommodation.

  • Prepares and reconciles payroll, including maintaining records, verifying hours worked, processing paychecks, and generating quarterly and year-end payroll reports.
  • Handles accounts receivable tasks, which encompass building rent and external billing processes.
  • Performs accounts payable functions, ensuring all invoices are verified for payment, payments are posted accurately, expenditures are charged to the correct accounts, and proper documentation is maintained.
  • Monitors and manages reimbursements of County funds, reviewing and processing business-related reimbursements.
  • Creates daily deposit logs and documentation, ensuring all collected revenue is submitted to the Treasurer.
  • Oversees office supply and inventory management, processes incoming mail, and drafts necessary correspondence.
  • Coordinates the reconciliation of monthly credit card statements, validating receipts and managing card usage.
  • Manages accounting functions related to grants, including tracking the status of each grant throughout its lifecycle and preparing fiscal reports for timely submission and review, ensuring adherence to grant guidelines.
  • Maintains the general ledger, which includes preparing journal entries, conducting account analysis, and performing reconciliations to ensure accuracy, completeness, and compliance with GAAP and County Financial Policies.
  • Assists in the year-end preparation of W2s and 1099s.
  • Supports external auditors by providing explanations, retrieving supporting materials, and preparing any additional data as requested.
  • Ensures confidentiality of non-public records while making available all data and information classified as public records by the North Dakota Century Code.
Qualifications
  • High School Diploma or GED and two (2) years of accounting or administrative experience; or an equivalent combination of education, training, and experience.
  • Must possess a valid North Dakota Driver's License or equivalent.
  • Must successfully pass a background check and pre-employment drug and alcohol screening.
  • Combination of education, training, and experience is essential.
Additional Information

Compensation: The salary ranges from $30 to $35 per hour, depending on experience and training. Williams County provides a comprehensive benefits package for all full-time employees, which includes fully paid health, dental, and vision insurance for employees and eligible dependents, paid sick and vacation leave, term life insurance, full contributions to the North Dakota Public Employee Retirement system, and more.

For further information about Williams County, please visit our official website.

All employment offers are contingent upon the successful completion of a pre-employment drug screening, background check, and reference review.

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