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Executive Support Specialist

2 months ago

Norfolk, Virginia, United States Lawson Operating Company Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Lawson Operating Company. The successful candidate will provide administrative support to our President, ensuring the smooth operation of the department.

Key Responsibilities
  • Administrative Support
    • Provide research, prioritization, and follow-up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
    • Determine appropriate course of action, referral, or response.
    • Edit and complete first drafts for written communications to external stakeholders.
    • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting, acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the department.
    • Prioritize conflicting needs; handle matters expeditiously, proactively, often with deadline pressures.
  • Project Assistance
    • Manage a variety of special projects for the President, many of which may have organizational impact.
    • Follow-through on projects to successful completion.
  • Analytical Skills
    • Strong analytical skills for problem-solving, decision-making, and data-driven insights.
    • Ability to effectively interpret and leverage information to drive organizational success.
    • Innovate solutions, and contribute to strategic initiatives.
    • Use statistical and analytical tools (such as Excel, SPSS, or Tableau) to interpret and visualize data.
    • Identify trends, correlations, and insights from large datasets.
    • Apply quantitative and qualitative methods to analyze data and derive actionable recommendations.
  • Requirements
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
    • Expert level written and verbal communication skills.
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
    • Emotional maturity.
    • Highly resourceful team-player, with the ability to also be extremely effective independently.
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
    • Forward-looking thinker, who actively seeks opportunities and proposes solutions.
  • Education and Experience Requirements
    • Bachelor's degree preferred.
    • Strong work tenure: five to 10 years of experience supporting C-Level Executives.
    • Experience and interest in internal and external communications.
    • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).