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Administrative Support Specialist
2 months ago
Norfolk State University's Political Science Department is seeking a highly skilled Administrative Specialist III to provide exceptional administrative support and clerical services to the department chair, faculty, and students.
Job Duties:- Provide administrative support and clerical services to the department chair, faculty, and students as directed by the chair and/or his supervisors.
- Manage the office, assist other employees, and respond to inquiries from outside visitors and stakeholders.
- Transmit and receive communications between the department and its stakeholders, both within and outside the university.
- Manage departmental records and perform other duties essential to ensuring the smooth functioning of the department.
- Good written and oral communication skills, computer literacy, database management, and proficiency in desktop publishing are essential.
- An ideal candidate should be able to maintain a congenial relationship with students, faculty, and other stakeholders.
- Phone management, inventory, equipment maintenance, organization, and data storage skills are also required.
- A high school diploma and at least five years' experience in an administrative assistant capacity are necessary.
- The administrative assistant must possess the necessary skills and knowledge to execute their duties.
- Knowledge of Norfolk State University's policies and procedures is highly desirable.
Applications and/or resumes for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or resumes will not be accepted.
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or resume.
The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resume.
