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Administrative Support Specialist

2 months ago

Irving, Texas, United States JPT Graphics, Inc. Full time
Job Overview

This position is more than just a desk job; it encompasses a variety of support functions essential to our operations.

Key Responsibilities:

  • Manage shipping and tracking updates for purchase orders.
  • Assist the finance team in collecting invoices from suppliers to ensure timely billing.
  • Monitor open purchase orders and communicate with vendors regarding their status.
  • Welcome visitors professionally, providing information and directing them to the appropriate departments.
  • Handle incoming calls and route them to the correct personnel.
  • Oversee the automated chat service on our website, assisting customers with their inquiries, particularly regarding account access.
  • Process, sort, and manage incoming and outgoing mail.
  • Maintain inventory of office supplies, ordering and distributing as necessary.
  • Perform various administrative tasks, including file management, correspondence drafting, and research.
  • Support warehouse operations with inventory counts, maintenance tasks, and product shipping as needed.
  • Occasionally drive company vehicles for pickups and deliveries.

Qualifications:

  • Must be a collaborative team player.
  • High school diploma or GED required; associate's degree preferred.
  • Minimum of 3 years of relevant experience in an office environment, ideally in an administrative capacity.
  • Strong organizational skills with the ability to prioritize tasks and work independently.
  • Excellent verbal and written communication skills, with a focus on spelling, grammar, and punctuation.
  • Dedicated to providing exceptional customer service with strong interpersonal abilities.
  • Meticulous attention to detail.
  • Proficient in computer applications and capable of operating standard office equipment, with experience in database management.

Benefits:

  • 1 week of paid vacation annually after the first year.
  • 2 weeks of paid vacation after three years of service.
  • 3 weeks of paid vacation after eight years of service.
  • Paid sick leave.
  • Health insurance available after a specified period, with a significant employer contribution.
  • Generous 401(k) plan offered.
  • Profit-sharing opportunities after one year of employment.
  • Continuing education support.
  • 7 paid holidays throughout the year.
  • Company closure during the holiday season.

Job Type: Full-time

Company Overview

JPT Graphics, Inc. has been a family-owned business for over 42 years, committed to excellence in our field.