Administrative Support Specialist

3 days ago


Bakersfield, California, United States ReadyWork Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ReadyWork Inc. in Santa Barbara, CA.

The ideal candidate will provide administrative support to our team members, including service coordination, medical, psychological, and management staff. Key responsibilities include:

  • Supporting the Manager of Services and Supports as needed
  • Assisting with the Exception process as needed
  • Generating reports, correspondence, documents, and memoranda as needed for the team
  • Processing Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day turnaround time from date of receipt
  • Typing letters as needed
  • Assisting with the distribution of incoming and outgoing mail as necessary
  • Printing of RC notes on predetermined dates for persons served
  • General office duties, including photocopying, faxing, scanning, and mailing documents as needed
  • Creating tables, forms, and schedules as needed for the team
  • Gathering data, compiling reports, and preparing person served files as needed for team audits
  • Preparing referral packets for the team as necessary
  • Relieving and/or rotating on the switchboard and performing reception duties as needed
  • Scheduling appointments and meetings for the team department
  • Organizing and maintaining archive filing as necessary for the team
  • Requesting medical records within a 2-day turnaround time from date received

The successful candidate will possess:

  • Proficient computer skills, including Excel and Word (PowerPoint desired)
  • Ability to type a minimum of 45 WPM
  • Knowledge of correct grammar and punctuation
  • Knowledge of office methods, procedures, practices, and equipment
  • High school graduate
  • 2 years of relevant experience
  • Excellent telephone skills
  • Transcription skills desired
  • Bilingual ability (Spanish/English) preferred

ReadyWork Inc. is an Equal Opportunity Employer, committed to creating an inclusive workplace for all employees. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, gender identity or expression, marital status, medical condition, disability, or any other characteristic protected by applicable laws.



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