Current jobs related to Travel and Administrative Coordinator - Washington, Washington, D.C. - Chenega MIOS SBU

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States VSC Fire and Security Full time

    {"title": "Administrative Assistant", "description": "Job SummaryVSC Fire & Security is seeking a highly skilled and organized Administrative Assistant to provide comprehensive support to senior executives and team members.Key ResponsibilitiesCoordinate and manage complex calendars, including scheduling meetings, conferences, and travel arrangements.Prepare...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Order Sons and Daughters of Italy in America Full time

    Administrative ProfessionalThe Order Sons and Daughters of Italy in America (OSDIA) team is seeking a highly organized and detail-oriented administrative professional to support the day-to-day operations of the organization.Key Responsibilities:Manage office operations, including answering phones, handling inquiries, and coordinating vendor meetings.Assist...

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Washington and Jefferson College Full time

    Job SummaryThe Administrative Specialist for Academic Affairs will provide support to faculty by assisting with administrative duties. This 12-month position will also be responsible for assisting the Office of Academic Affairs with ongoing work.Key ResponsibilitiesPerform general office administrative duties, including maintaining office supplies,...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative, financial, and human resources support for our nonprofit organization.Responsibilities:Provide administrative support to senior leadership, including scheduling and maintaining internal calendars.Coordinate travel...

  • Administrative Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Program Administrative AssistantJoin Randstad, a world leader in matching great people with great companies, as a Program Administrative Assistant in Washington, DC. This role offers excellent growth opportunities, with responsibilities including calendar management, event logistics, and task coordination.Key Responsibilities:Develop a basic understanding of...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Meta Inc Full time

    Job SummaryMeta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full-time...

  • Administrative Coordinator

    6 days ago

    Washington, Washington, D.C., United States Celestar Full time

    The Celestar Corporation has been awarded a significant contract by the Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL).We are seeking a highly skilled NL/GPP/TP Office Administrator to join our team and provide support to our clients.The ideal candidate will have excellent administrative skills, including scheduling,...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Job OpportunityEmbark on a fulfilling career with a leading institution dedicated to advancing research and academic excellence. Collaborate with a dynamic team at this prestigious university and contribute to innovative initiatives that shape the future of education and healthcare.The Admin Coordinator plays a vital role in ensuring efficient office...

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Howard University Full time

    {"title": "Administrative Coordinator", "description": "Job SummaryHoward University is seeking an experienced Administrative Coordinator to support the efficient operation of our organization. The successful candidate will manage administrative tasks, facilitate communication, and ensure the smooth flow of office operations.Key ResponsibilitiesProvide...

  • Senior Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Natural Resources Defense Council Inc Full time

    Job Title: Senior Administrative CoordinatorWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our International Department's Strategy Planning & Operations team in our Washington, D.C. office.Job Summary:The Senior Administrative Coordinator will provide administrative and logistical support to assigned teams,...

  • Administrative Services Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Destination DC Full time

    Job Title: Administrative Services CoordinatorAbout the Role:The Administrative Services Coordinator will be responsible for overseeing facilities operations, ensuring effectiveness and efficiency, and supporting various administrative needs of the Finance & Administration department.Key Responsibilities:Manage office supplies, equipment, and facilities to...

  • Administrative Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States MedStar Health Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at MedStar Health. As an Administrative Assistant, you will provide diversified administrative support to our department management team and physicians. This is a fantastic opportunity to work in a dynamic and fast-paced environment, utilizing your exceptional organizational...

  • Travel Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Joint Research and Development, LLC Full time

    Job SummaryJRAD is seeking a skilled Travel Coordinator to support health technology development initiatives for the Advanced Research Projects Agency for Health (ARPA-H).As a Travel Coordinator, you will be responsible for preparing and coordinating travel arrangements for Program Managers (PMs) and Office leadership, ensuring all travel plans comply with...

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Intralox Full time

    Job Title: Administrative AssistantIntralox, LLC is currently seeking an Administrative Assistant to support the Engineering and Product Development Teams in the Equipment platform.This individual will be primarily responsible for providing administrative and planning support to the leadership team, including coordinating team meetings, creating and editing...

  • Administrative Services Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Destination DC Full time

    Job SummaryDestination DC is seeking an experienced Administrative Services Coordinator to oversee facilities operations and provide administrative support to the Finance & Administration department. The ideal candidate will have a minimum of two years of office administrative and facilities experience, a valid driver's license, and excellent written and...

  • Administrative Coordinator

    1 month ago

    Washington, Washington, D.C., United States Jewish War Veterans of the USA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Jewish War Veterans of the USA. The successful candidate will provide administrative support to the Director for Operations and National Executive Director, ensuring the smooth operation of the office.Key ResponsibilitiesServe as the primary...

  • Travel Coordinator

    1 month ago

    Washington, Washington, D.C., United States Joint Research and Development, LLC Full time

    Job Title: Travel SpecialistJoint Research and Development, LLC is seeking a highly organized and detail-oriented Travel Specialist to support the Advanced Research Projects Agency for Health (ARPA-H) initiatives.Job SummaryThe Travel Specialist will be responsible for preparing and coordinating travel arrangements for Program Managers and Office leadership,...

  • Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States International Monetary Fund Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Coordinator/Senior Administrative Coordinator to join our team in the European Department's Northwestern 1 (N1) Unit.Key ResponsibilitiesProvide administrative support to the unit staff, including drafting and editing documents, proofreading and editing correspondence, and maintaining...

  • Administrative Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States The George Washington University Full time

    Job Title: Administrative AssociateJoin the George Washington University School of Medicine and Health Sciences as an Administrative Associate in the Office of the Dean, Academic and Student Affairs. This role provides administrative support to the Associate Dean of Student Affairs and other senior staff, ensuring the smooth operation of fiscal affairs,...

  • Administrative Coordinator

    3 weeks ago

    Washington, Washington, D.C., United States STITech Inc Full time

    Job Title: Joint Staff Administrative CoordinatorAt STI-TEC, we are seeking a highly skilled and organized Joint Staff Administrative Coordinator to join our team. This role will provide administrative support to the Joint Staff leadership, ensuring seamless day-to-day operations and exceptional customer service.Key Responsibilities:Manage day-to-day...

Travel and Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Chenega MIOS SBU Full time

Position ID: 31946

Overview

Travel and Administrative Coordinator

Location: Washington, DC

Chenega MIOS SBU is a recognized leader in providing comprehensive Engineering, Integrated Hardware and Software, Advisory & Assistance Services (A&AS), Program & Project Management, and Administrative Services. Our organization is committed to delivering exceptional support to clients across the United States and internationally.

As a vital member of our team, the Travel and Administrative Coordinator will deliver essential travel, transportation, and administrative assistance to the U.S. Agency for International Development (USAID) Bureau for Management, specifically within the Office of Management Services, Travel and Transportation Division.

Key Responsibilities

  • Assist in managing the USAID travel program, providing guidance on international travel, passport, and visa requirements.
  • Oversee the Travel and Transportation communication channels, directing inquiries to the appropriate personnel.
  • Act as a subject matter expert for the USAID passport and visa processes.
  • Interpret and clarify the documentation requirements for obtaining passports and visas.
  • Review applications and supporting documents to ensure compliance with citizenship proof for passport and visa issuance.
  • Stay informed on updates and guidance related to international travel.
  • Collaborate with foreign embassies to ensure all visa requirements are fulfilled.
  • Facilitate passport and visa requirements for employees prior to travel.
  • Coordinate with the Special Issuance Agency (SIA) to secure official and diplomatic passports.
  • Conduct quality control checks on passport and visa applications prior to submission.
  • Confirm appointments, capture passport/visa photographs, and process applications and requests.
  • Maintain a database to track passport and visa information efficiently.
  • Develop proficiency in utilizing the E2 travel system for processing travel-related documents.
  • Serve as the primary point of contact for the Travel and Transportation Division help desk.
  • Liaise with various governmental offices, including the Department of State and General Services Administration.
  • Maintain electronic and physical files in compliance with agency standards.
  • Provide administrative support including scanning, copying, and filing as necessary.
  • Prepare and maintain communication materials such as newsletters or training resources.
  • Deliver passport and visa documents to the appropriate governmental agencies.

Qualifications

  • High school diploma or GED equivalent required.
  • Minimum of 2 years of relevant experience, including:
  • Experience in a support role within government or industry.
  • Proficiency in Microsoft Office and Google Suite.
  • Familiarity with travel-related systems.
  • Experience in travel, transportation, or passport processing roles.
  • Ability to work effectively in a team environment.
  • Demonstrated capability to complete tasks independently.
  • U.S. Citizenship required.
  • Valid driver's license necessary.
  • Background check and ability to obtain USAID Facilities Access required.

Knowledge, Skills, and Abilities:

  • Strong attention to detail with the ability to ensure accuracy in travel-related documents.
  • Proficient in managing incoming requests and collaborating with stakeholders.
  • Understanding of federal travel regulations.
  • Highly organized and motivated, capable of thriving in a deadline-driven environment.
  • Excellent written and verbal communication skills.
  • Advanced computer skills with a willingness to learn new software quickly.
  • Self-motivated with the ability to work independently.
  • Analytical mindset with problem-solving capabilities.
  • Customer service-oriented with strong relationship-building skills.
  • Ability to manage multiple priorities and maintain composure under pressure.

Professional Development

At Chenega MIOS, we prioritize the growth of our team members, offering a variety of opportunities for skill enhancement and career advancement.

Benefits

We value our employees and provide a comprehensive benefits package to support their well-being.

Company Culture

Our supportive environment encourages team members to excel and maintain a healthy work-life balance.

Corporate Responsibility

Chenega MIOS is dedicated to making a positive impact in our communities through various initiatives.