Administrative Support Specialist

2 days ago


State University, Arkansas, United States Bowie State University Full time
Job Overview
Bowie State University is seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide complex administrative support to an individual, office, department or program. This role requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor.

About the Job
The successful candidate will be responsible for performing various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, special orders, etc. Maintaining office files, publication library, e-mail, and control of mail are also key responsibilities. Additionally, this role will involve coordinating with the university to schedule various facilities for events (i.e. Awards, Commissioning, Military Ball and classrooms).

Responsibilities
  • Performs various administrative duties relating to military personnel.
  • Maintains office files, publication library, e-mail, and control of mail.
  • Coordinates with the university to schedule various facilities for events.
  • Supports the Professor of Military Science by providing clerical, scheduling and PeopleSoft course maintenance assistance.
  • Submits course descriptions to the Registrar's Office for changes and updates to course description every semester/quarter.
  • Creates and manages cadet military personnel records and ensures the correct documentation are present and correct in accordance with Army Regulations.
  • Resolves procedural and regulatory questions concerning enrollment, contractual documents, medical qualifications and mandatory requirements.
  • Coordinates and schedules physical examinations, consultations to include remedial and inoculations.
  • Monitors Cadet life cycle performance and academic transcripts, transfer of credit, GPA, Tuition and Fees, academic major, class rolls and student contact information.
  • Advises the instructors on Cadet academic performance and eligibility.
  • Assists in preparation of individual academic degree plans for tracking of academic progression.
  • Prepares and manages Cadet Actions to include disenrollments, waivers, and medical.
  • Ensures necessary forms are processed for scholarship selection cycles and schedules applicants to appear before scholarship selection boards.
  • Manages/monitors department budget to include invoices, spreadsheets, budget printouts, and inputting purchase requisitions in accordance with BSU policy.
  • Supervises cadets for annual events, programs, and related activities as needed.
Requirements

This position requires a minimum three (3) years administrative/secretarial support experience. Workday data management system experience is preferred. Additionally, experience using Microsoft Office data management and spreadsheet functions is required. A High School Diploma or GED is also required.

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